Executive Assistant II

Executive Assistant II

Shift: 8 AM - 5 PM Monday-Friday 8 hour
5101 O'Connor Blvd, Irving, TX 75039
Duration: 12 weeks Temp to Hire

Notes:
Submit with proof of education;
High school diploma

Experience:

3 years of experience in office and calendar management is required;
Certified Administrative Professional (CAP) certification preferred;
Professional Administrative Certification of Excellence (PACE) is preferred.
Bilingual in Spanish is preferred.

Summary:

The Executive Assistant II is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicate below.
The Executive Assistant handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive.
The Executive Assistant II serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and working as part of a team for overall support of executives.

Responsibilities:
Meets expectations of the applicable Cleint

Competencies:

Leader of Self, Leader of Others, or Leader of Leaders. Maintain executive's calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts.
Prioritizes own time according to workload demands.
Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions.

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