Executive Assistant to SVP

Job Description

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you become part of a global team that cares not only about the work we do but also about each other. We are makers, problem solvers, and builders of a stronger, more sustainable world. We don’t just talk about progress and innovation here – we make it happen with our customers, where we work and live.

Together, we are building a better world so we can all enjoy living in it.

Caterpillar is a global leader in building the infrastructure and technologies that power a more sustainable world. Across our enterprise we rely on highly capable professionals who bring strong judgment, adaptability, and emotional intelligence to support senior leaders operating in a complex, global environment.

We are seeking an Executive Assistant to provide high-level, strategic administrative support to a Senior Vice President and other members of executive leadership. This role is critical to enabling executive effectiveness, ensuring seamless global coordination, and supporting day-to-day operations across regions, time zones, and functions.

The ideal candidate is a proactive, detail-oriented professional who thrives in fast-paced environments, exercises sound discretion, and partners effectively with senior leaders and stakeholders worldwide.

Business Services

• Provide comprehensive executive support to a Senior Vice President and aligned global leaders, managing daily operational and administrative needs including priorities, task flow, and executive coordination.
• Serve as a trusted partner to leadership by anticipating needs, proactively resolving issues, and ensuring executives are prepared for meetings, engagements, and decision-making.
• Manage complex domestic and international travel arrangements, including itineraries, expense processing, charge card reconciliation, and related administrative support.
• Coordinate and maintain highly complex executive calendars, accommodating multiple time zones, global holidays, key meetings, and organizational events.
• Support global communications and operations by maintaining accurate records, reports, documentation, and administrative systems.
• Oversee office and administrative processes to ensure efficiency, consistency, and alignment with enterprise standards.
• Handle highly sensitive, confidential, personal, and financial information with the utmost discretion and professionalism.
• Identify opportunities to streamline administrative processes, improve executive productivity, and enhance operational effectiveness through proactive planning and problem-solving.

• Accuracy & Attention to Detail:
  Demonstrated ability to manage high volumes of information with precision and strong quality control practices.
• Executive Partnership &
  
  Collaboration:
  
  Proven experience working closely with senior leaders and cross-functional teams in a global environment.
• Communication Excellence:
  Strong written and verbal communication skills with the ability to tailor messaging to diverse audiences.
• Flexibility & Adaptability:
  Comfortable navigating change, shifting priorities, and evolving business needs.
• Multi‑Tasking & Prioritization:
  Skilled at balancing multiple competing priorities while meeting deadlines and maintaining accuracy.
• Problem Solving & Judgment:
  Ability to assess situations, evaluate options, and implement effective solutions independently.
• Advanced Calendaring:
  Expertise managing complex executive calendars across multiple stakeholders and time zones.
• Office & Administrative Management:
  Strong background in coordinating meetings, travel, documentation, and executive logistics.

• Extensive experience supporting senior executives in a large, global organization.
• Demonstrated ability to operate with discretion and maintain confidentiality.
• Experience coordinating global travel and managing expense systems (e.g., Concur).
• Proficiency in Microsoft Office 365 and comfort working within enterprise systems (e.g., Workday, Viva Engage).
• High emotional intelligence, professionalism, and executive presence.
• Track record of improving processes and increasing…