Executive Officer Administrative Assistant

Company Overview

If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion  an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety.

Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone!

This position will execute projects and administrative responsibilities for Senior Executive Leadership Team members. The incumbent will perform specialized and general administrative duties and work in collaboration with fellow administrative support professionals. The incumbent is expected to consistently demonstrate a professional demeanor, respond effectively, even under pressure, and be service oriented, actively seeking ways to help peers and leaders.

• Respond to inquiries and provide information requiring thorough knowledge of all areas reporting to executive and their business.
• Provide and/or manage executive administrative support needs of the team, managing sensitive and confidential materials.
• Oversee the efficient flow of work through the executive’s office and make decisions on escalations to senior leaders as needed.
• Manage the executive’s schedule and workflow and proactively anticipate the needs of the business and the leader in managing priorities. Identify inefficiencies and recommend improvements as needed.
• Coordinate efficient and cost‑effective travel arrangements (domestic and international), including flights, ground transportation, hotel accommodations, Visa requirements, and security procedures.
• Handle routing or answering escalated and highly sensitive correspondence, preparing executive‑level communication including social media and viva engage.
• Produce a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite and other advanced data tools and software.
• Coordinate team activities to ensure project milestones are achieved, providing feedback to business leaders, suppliers, vendors and other stakeholders as appropriate and guidance on projects managed by business leaders.
• Provide backup support for other executive administrative staff.
• Create agendas and prepare meeting materials. Organize recurring staff meetings (on and off site), prepare agendas, arrange meeting facilities, and coordinate logistics.

• Bachelor’s degree and 5+ years of relevant experience.
• Must be proficient/expert in MS Word, Excel, PowerPoint and Outlook.
• Experience using advanced tools and software, including productivity, collaboration, and workflow automation tools.
• Ability to pull reports from various systems, consolidate and provide insight on data.
• Professional executive presence and demeanor with the ability to be assertive while tactful.
• Ability to prioritize and manage multiple tasks simultaneously and under pressure.
• Ability to handle highly sensitive and confidential information.
• Must have excellent prioritizing and time‑management skills.
• Ability to collaborate with leaders and other administrative professionals across the organization.
• Flexibility for occasional overtime and addressing after‑hours calls.
• Must be able to take initiative and demonstrate sound decision‑making with minimal supervision.

• Experience supporting multiple executive leaders.
• Experience driving internal process improvement initiatives.
• Experience working with a global company.

• Medical, Dental & Vision Insurance (including FSA and HSA options).
• Life Insurance + Supplemental Life, Child, Spousal, and AD&D Insurance.
• Short‑ and Long‑Term Disability.
• Retirement Planning, 401(k) plan, & Financial Wellness Resources.
• Educational Assistance Program.
• Time off Policies (including sick leave, parental leave, and paid…