Office Assistant

About the Role

We are seeking a reliable and highly organized Office Assistant for a 3‑month contract in Irving, TX. The role is the face of the front desk and backbone of daily office operations. Staff are mostly remote, so the office experiences low foot traffic, making this a quiet but dynamic environment. The Assistant reports directly to the VP of Communications and Marketing and will handle a variety of administrative duties, facilities support, and special projects.

• Front Desk & Security:
  Manage the front desk, greet visitors, and ensure strict building security protocols are followed (all visitors and staff must be badged in).
• Administrative Support:
  Answer and route a light volume of incoming phone calls, handle general administrative tasks, and assist the VP of Communications and Marketing with special projects as assigned.
• Facilities Management:
  Keep the office running smoothly by setting up and breaking down conference rooms for meetings, taking inventory, and restocking office and breakroom supplies.
• Mail & Equipment Handling:
  Receive, sort, and distribute incoming mail and packages. Prepare and ship out company equipment, specifically mailing laptops to remote employees.

• Previous experience in an administrative, reception, or office assistant role is preferred.
• Strong organizational skills and strong attention to detail.
• Reliable, punctual, and capable of working independently in a quiet office environment.
• Good communication skills with a professional and friendly demeanor.
• Basic technical proficiency (for handling shipping labels, e‑mail communications, and basic reporting).
• Ability to lift light packages and office supplies as needed.

• Entry Level

• High School (required)

• Medical, prescription, dental, vision, AD&D, and life insurance offerings
• Short‑term disability
• 401(k) plan (eligibility based)

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.