Receptionist, Administrative​/Clerical

Responsibilities

• Front Desk & Guest
  
  Experience:
  
  greet visitors, interview candidates, manage visitor badges, seating, special requests, handle mail, postage meter, parking validations, provide security support for uninvited guests and terminated employees.
• Kitchen & Facility Maintenance: stock, maintain, and tidy the kitchen; submit and follow up on maintenance requests (temperature, lighting, restrooms, elevators, odors, exterminator); serve as Fire Warden for inspections and alarms.
• Office Administration & Coordination: support office communications, space planning, employee moves, conference rooms, and special orders; coordinate with IT on equipment and access badges; assist with onboarding and termination processes.
• Inventory, Supplies & Ordering: track and order kitchen, office, and executive supplies; maintain postage supplies and usage reporting; review and process invoices, assist with expense reconciliations, and handle vendor setup.
• Executive & Administrative Support: provide direct support to visiting leadership, including stocking, lunch orders, travel bookings, parking forms.

• High school diploma required.
• Proven 3‑to‑5 year track record with one company, preferably in client/customer service.
• Superior people skills—professional, friendly, and helpful in all interactions.
• High attention to detail and proactive problem‑solving.
• Proficiency in Microsoft Office Suite.
• Professional demeanor with ability to handle sensitive situations.
• Excellent organizational and time‑management skills, and ability to multi‑task.
• Experience with CRM systems preferred.
• Business professional dress attire required.

• Dynamic environment with fast‑paced, collaborative team culture.
• Competitive base pay and performance bonuses.
• Career growth through mentorship, growth tracks, and professional development.
• Medical, dental, vision insurance; 401(k); paid holidays; PTO and more.

The office environment is fast‑paced and collaborative. Employees must be willing and able to work their regularly assigned work schedule onsite and may be required to work extended hours depending on project needs.

While performing general duties for this position, employees are regularly required to sit, stand, walk, lift light objects (