Regional Administration Coordinator

Position: Regional Administration Coordinator (33459)
Executive & Administrative Support

* Proactively manage complex and dynamic executive calendars, meetings, and priorities.

* Coordinate detailed travel plans, itineraries, and logistics.

* Prepare, draft, and manage confidential correspondence and communications.

* Support leadership before, during, and after key meetings, including preparing materials, presentations, timelines, and action‑item follow‑through.

* Process, track, and reconcile expense reports.

* Maintain organized electronic and physical filing systems.

Stakeholder Coordination

* Act as a liaison between senior leadership and internal/external stakeholders, ensuring timely and accurate communication.

* Plan and coordinate workshops, large meetings, and stakeholder engagement activities.

Project & Operational Support

* Assist with project coordination, communication, and documentation as needed.

* Support reporting, information management, and process improvements across teams.

* Track deadlines, monitor progress, and help ensure organizational initiatives remain on schedule.

Document Control

* Execute document control processes using systems such as Aconex or Prism.

* Perform quality checks on incoming documents to ensure compliance with project and client standards.

* Maintain document registers, issue and distribute documentation, and prepare analytical and status reports.