Executive Officer Administrative Assistant

Company Overview:

If a culture of excellence, innovation and ownership is what you're searching for, consider putting your experience in motion  an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve's position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety.

Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone!

Role

Summary:

This position will execute projects and administrative responsibilities for Senior Executive Leadership Team members. The incumbent will perform specialized and general administrative duties and work in collaboration with fellow administrative support professionals. The incumbent is expected to consistently demonstrate a professional demeanor, respond effectively, even under pressure, and be service oriented, actively seeking ways to help peers and leaders.

Responsibilities:

+ Respond to inquiries and provide information requiring thorough knowledge of all areas reporting to executive and their business.

+ Provides and/or manages executive administrative support needs of the team, managing sensitive and confidential materials.

+ Oversees the efficient flow of work through the executive's office and making decisions on escalations to senior leaders as needed.

+ Management of the executive's schedule and workflow and proactively anticipating the needs of the business and the leader in managing priorities. Identify inefficiencies and recommend improvements as needed

+ Coordinates efficient and cost-effective travel arrangements (domestic and international), including flights, ground transportation, hotel accommodations, Visa requirements, and security procedures

+ Responsible for routing or answering escalated and highly sensitive correspondence, preparing executive level communication including social media, viva engage, etc.

+ Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite and other advanced data tools and software

+ Coordinates team activities to ensure project milestones are achieved, providing feedback to business leaders, suppliers, vendors and other stakeholders as appropriate and guidance on projects managed by business leaders.

+ Provides backup support for other executive administrative staff.

+ Creates agendas and prepares meeting materials. Organizes recurring staff meetings (on and off site), prepares agendas, arranges meeting facilities, and coordinates logistics.

Requirements:

+ Bachelor's degree and 5+ years of relevant experience

+ Must be proficient/expert in MS Word, Excel, PowerPoint and Outlook.

+ Experience using advanced tools and software, including productivity, collaboration, and workflow automation tools

+ Ability to pull reports from various systems, consolidate and provide insight on data

+ Professional executive presence and demeanor with the ability to be assertive while tactful

+ Ability to prioritize and manage multiple tasks simultaneously and under pressure

+ Ability to handle highly sensitive and confidential information.

+ Must have excellent prioritizing and time-management skills

+ Ability to collaborate with leaders and other administrative professionals across the organization

+ Flexibility for occasional overtime and addressing after-hours calls

+ Must be able to take initiative and demonstrate sound decision-making with minimal supervision.

Preferred:

+ Experience supporting multiple executive leaders

+ Experience driving internal process improvement initiatives

+ Experience working with a global company

Benefits Starting from Day 1:

+ Medical, Dental & Vision Insurance (including FSA and HSA options)

+ Life Insurance + Supplemental Life, Child, Spousal, and AD&D Insurance

+ Short- and Long-Term Disability

+ Retirement Planning, 401(k) plan, & Financial Wellness Resources

+ Educational Assistance Program

+ Time off Policies (including sick leave, parental leave, and paid vacation)

* Eligibility requirements apply to some benefits and may depend on job classification and length of employment

Flowserve is a world-leading manufacturer and aftermarket service provider of comprehensive flow control systems. Join a company whose people are committed to building a more sustainable future to make the world better for everyone. With 16,000+ employees in 50+ countries, we combine our global reach with local presence. Our team challenges themselves to approach each situation with ingenuity and creativity to help provide our customers with the most innovative flow control products and services.

We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water,…