Digital Mail Lead

Position: Digital Check Mail Lead
** Overview*
* Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities.

** Responsibilities*
* ** MAIL/PACKAGES/POUCHES*
* + Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames  Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations

+ Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)

+ Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines;
Deliver incoming overnight packages within established time frames

+ Log outgoing and incoming items as required and review for accuracy/completeness

** SUPPLIES/COPYING/FAXING*
* + Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery;
Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)

+ Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc

+ Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs

+ May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings

+ Operate facsimile machines; send and receive facsimiles;
Keep complete and accurate logs of incoming and outgoing facsimiles;
Where appropriate, input facsimile data into computer for client charge back;

Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary

+ Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

** May possibly perform any of the following functions at the direction of the Site Manager:*
* + Set up and maintain client's kitchen areas and conference rooms, order food and make coffee

+ Provide reception work such as answering telephones, taking messages and greeting visitors

+ Move boxes, supplies or furniture; replace light bulbs

+ May be requested to perform document scanning

+ Prepare outgoing items for shipping

+ Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site

** Qualifications*
* + High school Diploma or equivalent

+ 5+ years' experience working in a mailroom or professional office environment

+ Thorough knowledge of metering, weighing, logging and other shipping procedures

+ Proficiency in computer skills preferred

+ Excellent ability to perform any of the more complex functions of the equipment and systems used and provide guidance to other staff in how to perform these functions

+ Frequent contact with individuals in other departments and/or representing outside organizations

+ Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or confidential in nature

+ Excellent customer service, professional attitude and appearance are a must

+ Ability to work overtime & meet deadlines

** PHYSICAL DEMANDS*
* + Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.

+ May lift and/or move up to 50 lbs.

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* What We Offer:

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* + Competitive pay & benefits!

+ Comprehensive training and development programs that prepare employees to advance from within.

+ A company focused on creating a positive work and client environment.

+ Employee discounts on entertainment, products, and services nationwide!

** _Come Join Our Team!_*
* ** Job Location s
** _US-TX-IRVING_

** Posted Date
** _9 hours ago_  _(6/12/2026 2:11 PM)_

** _Requisition ID_
** __

** _  of Openings_
** _1_

** _Category (Portal Searching)_
** _Customer Service/Support_

** _Position Type (Portal Searching)_
** _Regular Full-Time_