Regional Administration Coordinator

Job Details

Job Location:

CEC Corporate Headquarters - Irving, TX 75061
Position Type:
Full Time

Travel Percentage :
Up to 10%
Job Category:
Admin - Clerical
Executive & Administrative Support

• Proactively manage complex and dynamic executive calendars, meetings, and priorities.
• Coordinate detailed travel plans, itineraries, and logistics.
• Prepare, draft, and manage confidential correspondence and communications.
• Support leadership before, during, and after key meetings, including preparing materials, presentations, timelines, and action‑item follow‑through.
• Process, track, and reconcile expense reports.
• Maintain organized electronic and physical filing systems.

• Act as a liaison between senior leadership and internal/external stakeholders, ensuring timely and accurate communication.
• Plan and coordinate workshops, large meetings, and stakeholder engagement activities.

• Assist with project coordination, communication, and documentation as needed.
• Support reporting, information management, and process improvements across teams.
• Track deadlines, monitor progress, and help ensure organizational initiatives remain on schedule.

• Execute document control processes using systems such as Aconex or Prism.
• Perform quality checks on incoming documents to ensure compliance with project and client standards.
• Maintain document registers, issue and distribute documentation, and prepare analytical and status reports.

• Education:
  
  Bachelor’s degree in business, administration, or a related field preferred; equivalent professional experience considered.
• Experience:
  
  5+ years of experience supporting senior leaders in an executive assistant or advanced administrative role; demonstrated experience in fast‑paced, high‑visibility environments.
• Skills &
  
  Competencies:
  
  Exceptional organizational and time‑management skills; strong written and verbal communication; discretion, professionalism, and respect for confidentiality; proficiency in Microsoft Office Suite and preparing presentations and executive‑ready materials; ability to anticipate needs, think proactively, and act with initiative; strong interpersonal skills; confidence in using AI tools for streamlining work and processes.