Office Administrator

GENERAL POSITION OVERVIEW

Reporting directly to the Human Resources Manager, this position provides administrative services related to office leases and facilities projects and administrative report preparation/support. Acts as a liaison to external business contacts and vendors. Promotes and secures HMM’s business interests in contract negotiations. Ensures facilities at all locations are operational and provides contingency strategies as necessary.

• Serve as company liaison with commercial real estate brokers; coordinate lease administration, negotiations, site selection, and cost analysis.
• Lead office relocations and facilities operations, including contractor scheduling, maintenance, equipment, storage, and space planning.
• Manage corporate assets and contracts, including acquisitions/divestments, vendor relationships, Fed Ex usage, and vehicle leases.
• Oversee office budgets, supplies, equipment, invoicing, and vendor services to ensure cost control and operational efficiency.
• Provide workplace and administrative support, including employee access badges, workspace assignments, visitor support for AHQ and other departments, and receptionist backup.
• Lead and support HR special projects, company events, and cross‑functional initiatives as assigned.
• Perform other duties as assigned.

• Strong maturity of judgment, knowledge of business contracting and negotiations, emotional intelligence, effective interaction with managers, co‑workers, vendors and contractors, and strong self‑management skills.
• Excellent written and verbal communication, people skills, strong mathematical and reasoning, proficiency in Microsoft Office Suite and ability to quickly learn/use other programs/platforms. Good understanding of negotiations, general business machines, facilities and equipment is required. Demonstrated competence in obtaining positive results from vendors and contractors.

• A minimum of an Associate’s degree in business management or a related field and two years’ experience in a related role is required.
• Preferred candidates will have demonstrated successful experience in coordinating office building services or management.

• Work performed in an office environment where the noise level is moderate. Regularly required to stand, sit, and walk around the office. Frequently required to work on a computer. Occasionally required to use force to lift, push and pull up to 20 pounds.
• Travel up to 15% may be required.

HMM provides equal employment opportunities without regard to race, color, religion, sex, national origin, disability, or other legally protected characteristics. We will consider qualified applicants with criminal histories in a manner consistent with legal requirements. HMM participates in the E‑Verify program.

The pay range listed for this position is the anticipated starting salary or wage range, and the final offered rate will be based on individual merit and the relative compensation of employees in similar positions. HMM employee benefits include highly subsidized individual and family insurance coverage (medical, dental and vision), term life and disability insurance, 401(k) employer matching contributions, paid holidays, and up to 10 vacation days and six sick days in the first year.