Administrative Assistant II

This is a contract opportunity. You will be employed by Magnit to work on assignment with Guide Well and subsidiary companies including Florida Blue.

• The essential functions listed represent the major duties of this role, additional duties may be assigned.
• Support culture events by setting up, organizing, and breaking down after office functions.
• Monitors and maintains company birthday and anniversary roster
• Displays company rewards and recognition in weekly slideshow including Webby Awards and Customer Service Kudos Spotlight
• Assists Office Manager with cultural activities, events, prizes, and mailings
• Sends flowers to employees during bereavement and special occasions within established guidelines

• Greets visitors at security check in and escort them to conference rooms for meetings.
• Coordinate with Security to ensure that all visitors are registered and badged.
• Cleans and maintains common areas, conference rooms, break rooms and kitchen areas.
• Ensures breakrooms are fully stocked with water, tea, coffee, soda, and snacks.
• Coordinates routine maintenance cleaning and repairs with facilities staff, place service requests as needed.

• Provide administrative support to the Office Manager and others as needed, including putting communications together for events, and drafting and sending emails.
• Communicate with vendors, venues to schedule events and activities.
• Schedule conference rooms for meetings, client visits, order and set up lunch.

• As a member of the HR team, ability to keep information confidential is a must.
• Ability to assess information shared, time management and ability to know who to go to in critical or sensitive situations must be exercised on a daily basis.
• Ability to function in Windows, to use Outlook for e-mail and to navigate on the Internet.
• Ability to use Power Point for slideshows
• Sedentary work:
  Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

• 6+ months related work experience
  - Office experience, internship, or volunteer experience

• High school diploma or GED

• Escort for visitors to our offices
• Work with building onsite security as needed to enforce building policies/procedures
• Provide support to HR and Marketing as needed – Client onsite visits, onsite events (meetings, culture, other activities as needed), set up/breakdown/clean up
• Stocking – Office supplies, snacks, drinks to all breakrooms
• Ordering supplies as needed
• Cover for Office Manager as needed (PTO, projects)
• Must be able to lift approximately 25 lbs., load boxes onto dolly, push/pull dolly, ability to be on their feet

• Hours – 8am-430p M-Th, Fridays off (32 hours weekly or can do 4x10 for 40 hours if they need FT)
• In office position
• Potential temp to hire
• Business casual to casual attire (business casual when clients in office)
• Interview: ONSITE