Regional Administrative Assistant

Overview

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in‑class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results‑oriented, hands‑on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.

The Regional Administrative Assistant supports the WFF Facility Services by greeting clients/visitors, answering phones, supporting the Director of facilities which can include sorting and distributing mail, managing calendars, assisting with new employees’ training and assisting with any special projects as needed. The Regional Administrative Assistant will travel from site to site according to her designative schedule.

• Oversee all aspects of general office coordination.
• Maintain office calendar to coordinate work flow and meetings with the region.
• Maintain confidentiality in all aspects of client, staff and corporate information.
• Schedule and coordinate all training sessions.
• Interact with clients, vendors and visitors.
• Answer telephones and transfer to appropriate staff member.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Sign for and distribute UPS/Fed Ex or similarly delivered packages.
• Prepare responses to correspondence containing routine inquiries.
• Perform general clerical duties to include, but not limited to, payroll, assisting in HR matters, copying, faxing, mailing, filing and clean‑Telligent inspections.
• File and retrieve organizational documents, records and reports.
• Coordinate and direct office services, such as records, labor hours budgets, routing preparation, personnel and housekeeping.
• May conduct research, compile data and prepare papers for consideration and presentation to the Directors.
• Set up and coordinate meetings and conferences.
• Assist in special events within the Custodial Services Department.
• Screen applicants and set up interviews for Directors.
• Other duties as assigned by Directors.

• High School Diploma or Equivalent
• Bachelor's Degree Preferred
• Associate's Degree

• Optional daily pay
• Medical Insurance
• Life Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Sick Days
• Paid Holidays
• 401K/403b Plan