Custodial Services and Facility Rental Clerk; SY-Facilities

Custodial Services and Facility Rental Clerk (26-27 SY)-Facilities (Anticipated)

Starting Date: Immediately

IRVING INDEPENDENT SCHOOL DISTRICT

CUSTODIAL SERVICES AND FACILITY RENTAL CLERK

JOB DESCRIPTION

JOB TITLE: Custodial Services and Facility Rental Clerk

WAGE/HOUR STATUS: Non-exempt

REPORTS TO: Custodial Services and Facility Rentals Manager

PAY GRADE: Facilities MO6 (261 Days)

DEPARTMENT: Facilities and Student Support Services

PRIMARY

PURPOSE:

To assist with the coordination and processing of all facility use requests for both community members and internal clients. Assist in the effective operation of the Custodial Services department, and provide secretarial support for the Custodial Services and Facility Rental departments.

QUALIFICATIONS:

• High School Diploma or GED
• Educational Aide II or Secretary III Paraprofessional certificate preferred

Special Knowledge/

Skills:

• Excellent skills working in the Microsoft Office Suite.
• Excellent communication and customer service skills
• Effective organizational and file maintenance skills
• Ability to work well under pressure
• Ability to work simultaneously on several projects
• Excellent proofreading and writing skills
• Knowledge of budget and accounting principles
• Knowledge of general office equipment
• Ability to learn/use District software systems and operate computers/peripherals using a variety of applications
• Bilingual preferred (English/Spanish)

Three (3) years of clerical/secretarial experience or other equivalent experience or background.

MAJOR

RESPONSIBILITIES AND DUTIES:

• Perform secretarial duties for the Custodial Services and Facility Rentals Manager.
• Receive incoming calls, take reliable messages, schedule appointments, and maintain calendars for the Custodial Services and Facility Rentals Manager.
• Prepare correspondence, requisitions, and reports, including but not limited to data and information for district personnel, patrons, and the public.
• Maintain records of department budget and perform accounting tasks following established district guidelines, including, but not limited to, those related to budget, requisitions, purchase orders, work orders, custodial projects, facility rentals, and the department’s travel arrangements.
• Enter online work order requests, electronic mail, and purchase orders as directed by the Custodial Services and Facility Rentals Manager.
• Correlate information and apprise the custodial service department manager and coordinators of meetings and pertinent data.
• Assist in compiling information for preparing various reports for the Custodial Services department required by the State and other agencies.
• Promote goodwill and effective public relations while maintaining confidentiality and loyalty to supervisor and to the school district.
• Secure locations and necessary data and equipment for office and district-wide meetings, including notification of involved persons.
• Monitor, process, and submit personnel payroll reports as required.
• Handle incoming and outgoing mail for the Custodial Services and Facility Rentals Manager.
• Maintain information of and comply with state, district, and school policies or regulations concerning primary job functions.
• Attend district meetings and compile minutes as needed.
• Perform other duties as assigned by supervisors within the line of authority.

FACILITY RENTALS:

• Coordinate under the direction of the Custodial Services and Facility Rentals Manager, facility reservations throughout the district, including bookings, setup, and breakdown needs, and resolution of date conflicts.
• Manage and utilize reservations and events management software.
• Process payments for facility rentals.
• Process payments for event labor.
• Communicate with all stakeholders regarding client needs.
• Maintain current and accurate files of clients, events, and prepare older files for archiving.
• Generate a weekly calendar of events to distribute to all departments as needed.

EQUIPMENT USED: Telephone, computer/peripherals, printers, calculator

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors: Must maintain emotional control and exercise reasoning and problem‑solving skills while under stress. Must demonstrate ability to…