Bilingual Spanish Reception​/Office Administrator

Key Responsibilities

• Greet visitors, answer phones, and direct inquiries appropriately.
• Communicate professionally with English- and Spanish-speaking employees, vendors, and guests.
• Maintain a welcoming and organized front office environment and Supply Room.
• Provide administrative support such as filing, data entry, scanning, copying, and correspondence.
• Assist with scheduling, meeting coordination, and office communications.
• Support HR, office staff, and management with clerical tasks as needed.
• Handle incoming mail, deliveries, and office supply tracking.
• Maintain confidentiality when handling employee and company information.
• Assist with general office organization and special projects.

• High school diploma or equivalent required; additional administrative training preferred.
• Prior reception, office administration, or customer service experience preferred.
• Bilingual in Spanish and English strongly preferred.
• Strong communication, organization, and multitasking skills.
• Professional, friendly, and dependable demeanor.
• Comfortable using email, phone systems, Microsoft Office, and basic office equipment.
• Familiarity with Netsuite ERP system.
• Ability to work in a manufacturing or office environment.

• Positive attitude and a growth mindset.
• Detail-oriented with strong follow-through.
• Comfortable supporting multiple departments.
• Flexible and willing to learn new systems and processes.
• Able to represent Pre Mark professionally and welcoming to visitors.

This position is based in a manufacturing office setting and requires regular interaction with employees, vendors, and guests. The role may involve sitting, standing, and occasional light lifting related to office supplies or materials. We are a GMP facility, certain regulatory rules we need to be followed.