Administrative Assistant - Contracts & Compliance

Position Overview

We are seeking a highly organized, detail-oriented Administrative Assistant to provide critical support to our Corporate Administrator, executive leadership team, and Bid Division Manager. This role is ideal for a proactive professional who thrives in a fast-paced environment and can effectively manage multiple priorities while maintaining a high level of accuracy and confidentiality.

You will play a key role in ensuring operational efficiency, mitigating legal and financial risk, and maintaining compliance across projects and jurisdictions.

This role is an IN-OFFICE role located at our Corporate Office in Oklahoma City.

Pay Range: $24.00-$26.00 per hour

• Conduct research on jurisdictions, regulatory requirements, and compliance-related permitting topics
• Manage special projects involving cross-functional collaboration
• Utilize Excel and SharePoint to track data, apply formulas, and generate reports
• Organize and maintain legal documentation related to contracts and facility services across all divisions
• Ensure all projects have binding customer contracts in place
• Track, manage, and process customer change orders and project scope adjustments
• Oversee licensing, insurance, billing, and lien waiver requirements in compliance with state laws and company policies
• Support negotiation and finalization of agreements for equipment and services
• Maintain strict confidentiality and professionalism in handling sensitive information
• Provide high-level administrative support to the Corporate Administrator and executive leadership
• Serve as backup to the Corporate Administrator as needed
• Coordinate meetings via Microsoft Teams, including scheduling, logistics, and follow-up
• Draft, edit, and finalize reports, correspondence, legal documents, and meeting minutes
• Maintain and update corporate records and shared documentation

This is a

* safety-sensitive position
*

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role
• Strong organizational and multitasking abilities with exceptional attention to detail
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Excellent written and verbal communication skills with a polished, professional tone
• Typing speed of 60+ WPM
• Ability to manage competing priorities in a dynamic environment
• High level of discretion and professionalism when handling confidential information

• Experience in construction, audiovisual (AV), or a related technical industry
• Associate’s degree or higher in Electronics or a related field
• Familiarity with safety standards and OSHA regulations

• Proactive problem-solving and critical thinking
• Strong interpersonal skills across all levels of the organization
• Technical aptitude and comfort with digital tools and systems
• Self-motivated with a results-driven mindset

• Opportunity to work closely with executive leadership and make a tangible impact
• Collaborative, fast-paced work environment
• Exposure to cross-functional projects and strategic initiatives
• Competitive compensation and benefits package