Administrative Coordinator

Description We are looking for a Contract Administrative Coordinator to support daily office operations in Irving, Texas. This position serves as a key on-site presence, helping create an organized and welcoming workplace through scheduling support, front-desk coordination, and meeting space readiness. The ideal candidate brings strong interpersonal skills, sound administrative judgment, and the ability to manage hands-on facility-related tasks alongside routine office responsibilities.

Responsibilities:

- Coordinate calendars, schedule meetings, and help maintain an efficient flow of daily office activity.

- Welcome visitors and support front-desk check-in activities while creating a welcoming and friendly first impression.

- Prepare conference rooms for meetings by arranging tables, chairs, and related room setup needs.

- Conduct routine site walkthroughs to help ensure shared spaces remain organized, functional, and ready for use.

- Respond to inbound calls and direct inquiries to the appropriate contacts in a timely manner.

- Assist with administrative support tasks such as meeting coordination, scheduling updates, and general office communication.

- Help track and submit facility-related requests or work orders when office issues need attention.

- Support a fully on-site office environment by handling day-to-day coordination needs with accuracy and attention to detail. Requirements - Previous experience in administrative support, office coordination, or a similar business support role.

- Ability to handle light physical tasks, including moving chairs and tables for room setups.

- Comfortable using general computer applications for scheduling, communication, and administrative work.

- Strong verbal communication skills with the ability to interact effectively with employees, guests, and vendors.

- High level of organization and close attention to detail in a fast-paced office setting.

- Ability to manage multiple priorities while maintaining a detail-oriented and service-oriented approach.

- Reliable availability to work on-site five days per week in Irving, Texas. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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