Admissions and Enrollment Management Specialist

Admissions and Enrollment Management Specialist - FT

Diocese of Dallas Schools The Highlands School - Irving, Texas Open in Google Maps

This job is also posted in Diocese of Dallas Catholic Schools

Job : 5911183
Final date to receive applications: Posted until filled
Posted: Sep 01, 2026 5:00 AM (UTC)
Starting Date: Immediately

Position Type: Full-Time

The Highlands School – Irving, Texas

Employment Type: Full-Time

Position Summary

The Admissions Specialist is a key member of The Highlands School’s Admissions team and is responsible for guiding families through the application and enrollment process once a prospective family has moved from inquiry to applicant status.

Working collaboratively with the Admissions team, this position manages the day-to-day processing of applications, coordinates student assessments and family interviews, communicates application requirements and next steps, and assists families in completing the enrollment process.

This position also serves as the primary manager of admissions information and data within the school’s admissions platform, ensuring that applicant records, documentation, communications, schedules, and enrollment information are accurate, complete, and up to date.

The ideal candidate is highly organized, detail-oriented, personable, and service-minded, with the ability to manage multiple applications, deadlines, schedules, and family communications while providing a warm and professional experience consistent with the mission and values of The Highlands School.

Essential Duties and Responsibilities

Application & Applicant Management

• Manage the admissions process for families once they transition from prospective inquiry to applicant status.
• Monitor submitted applications and applicant files to ensure required information and documentation are complete and received in a timely manner.
• Review application materials for completeness and follow up with families regarding missing information or documentation.
• Communicate application requirements, deadlines, assessment procedures, interview expectations, and next steps clearly and professionally.
• Serve as a primary point of contact for applicant families throughout the application process.
• Maintain timely and professional communication with applicants and families by phone, email, and in person.
• Coordinate student assessments, testing, and other required admissions evaluations.
• Schedule and coordinate family interviews, student interviews, and other admissions appointments.
• Coordinate applicant schedules with faculty, administrators, and other members of the school community as needed.
• Prepare applicant information and materials for admissions review and decision-making processes.
• Maintain confidentiality of student and family information.

Enrollment Support

• Guide families through the enrollment process after an admissions decision has been made.
• Assist families in completing enrollment requirements, forms, contracts, and required documentation.
• Communicate enrollment deadlines, requirements, and next steps to families and follow up as needed to ensure completion.
• Monitor enrollment progress and identify outstanding requirements or incomplete enrollment files.
• Provide a welcoming, organized, and supportive experience for families as they transition from applicant to enrolled student.
• Collaborate with other school departments to ensure a smooth transition from admissions to enrollment and, when appropriate, to the beginning of the school year.
• Assist with re-enrollment activities as assigned.

Admissions Platform & Data Management

• Manage and maintain accurate applicant and enrollment information within the school’s admissions platform.
• Ensure application, assessment, interview, decision, and enrollment data are entered and maintained accurately and in a timely manner.
• Monitor applicant records and workflow stages within the admissions platform.
• Maintain accurate schedules, statuses, communications, notes, and documentation within the system.
• Run reports and provide accurate admissions and enrollment data to the Director of Admissions and school administration.
• Track application and enrollment activity, deadlines, and…