Administrative Assistant - Planning, Evaluation, and Research Services; SY

Administrative Assistant I
- Planning, Evaluation, and Research Services (26-27 SY) - Performance, Outcomes and Data

Irving ISD PERFORMANCE OUTCOMES & DATA
- Irving, Texas Open in Google Maps

IRVING INDEPENDENT SCHOOL DISTRICT

ADMINISTRATIVE ASSISTANT I - PLANNING, EVALUATION, AND RESEARCH SERVICES

JOB DESCRIPTION

JOB TITLE: Administrative Assistant I
- Planning, Evaluation, and Research Services

LENGTH OF WORK YEAR: 230 days

WAGE/HOUR STATUS: Non-exempt

FUNDING SOURCE: Local

REPORTS TO: Executive Director of Performance Outcomes and Data

PAY GRADE: Paraprofessional 070

DEPARTMENT: Performance, Outcomes, and Data

DATE REVISED: August 2026

This position is eligible for a Letter of Assurance.

PRIMARY

PURPOSE:

Facilitate the effective operation of the Department of Performance, Outcomes, and Data; provide administrative services to the Executive Director of Performance, Outcomes and Data.

QUALIFICATIONS:

Minimum

Education/Certification:

• High School Diploma or GED
• Educational Aide II or Secretary III Paraprofessional certificate preferred

Special Knowledge/

Skills:

• Excellent skills working in Microsoft Office, including but not limited to Word, Excel, PowerPoint;
  Google sheets, Google Forms; and Survey tools
• Excellent customer service skills
• Excellent organization and time management skills
• Excellent file maintenance skills
• Effective communication and interpersonal skills
• Ability to work well under pressure
• Ability to work simultaneously on several projects
• Excellent proofreading and writing skills
• Knowledge of budgets and accounting principles
• Knowledge of general office equipment
• Ability to learn/use District software systems and operate computer/peripherals using a variety of applications
• Bilingual (Spanish) a plus but not required

Minimum Experience :

Five (5) years of clerical/secretarial experience or other equivalent experience or background.

MAJOR

RESPONSIBILITIES AND DUTIES:

SUPERVISORY RESPONSIBILITIES:

• Perform administrative duties for Executive Director of Performance, Outcomes and Data.
• Provide administrative services to all staff of the Division of Performance, Outcomes and Data:
  Executive Director of Performance, Outcomes and Data, Director of Planning, Evaluation and Research;
  Director of Data Governance, Coordinator of Performance Reporting and Analysis;
  Coordinator of Student Assessment;
  Program Evaluation Specialist;
• Prepare and maintain board meeting agenda items for Performance, Outcomes and Data.
• Prepare correspondence, memos, reports, charts, schedules, contracts, resolutions, and legal documents as directed by the Executive Director of Performance, Outcomes and Data.
• Compose and prepare correspondence, requisitions, and reports, including but not limited to data and information for district personnel, patrons, and public.
• Maintain and coordinate school boundaries information in eSchool
  
  Plus and School Site Locator; respond to questions from campus staff and the public about school boundaries.
• Prepare and distribute daily/weekly enrollment reports; work with campus clerical staff to reconcile differences between student counts in the SIS and campus head counts.
• Reconcile differences between student counts in the SIS and campus head counts.
• Assist with the Jack
  
  E. Singley and P-Tech Academy student selection process; and respond to questions from parents about eligibility
• Compile information for preparing various reports for the Division of Performance, Outcomes and Data required by State and other agencies.
• Assist with the planning, preparation and execution for department and district-level meetings and events, including, but not limited to:
• Scheduling
• Secure locations
• Take RSVPs
• Prepare necessary data and equipment
• Set Up and Clean Up
• Secure locations and necessary data and equipment for office and district-wide meetings, including notification of involved persons.
• Assist with inquiries and the process for conducting research within Irving ISD.
• Create work order requests, electronic mail, and purchase orders as directed by the Executive Director of Performance, Outcomes and Data.
• Promote goodwill and effective public relations in all dealings with Irving ISD staff, students, parents, and patrons.
• Receive incoming calls, take reliable messages, schedule appointments, and maintain calendars for the Executive Director of Performance, Outcomes and Data.
• Handle incoming and outgoing mail for the Executive Director of Performance, Outcomes and Data.
• Maintain information about and comply with state, district and school policies or regulations concerning primary job functions.
• Attend district meetings and compile minutes as needed.
• Maintain records of Performance, Outcomes and Data budget.
• Perform accounting tasks following established district guidelines including, but not limited to, those related to budget, requisitions, purchase orders, payroll, work orders, and department’s travel arrangements.
• Assist with special projects and perform other duties as assigned.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors: Must…