Project Specialist and Executive Assistant

If you are passionate about making a positive impact on the lives of those who sacrifice so much for our country, then you've come to the right place. Our team is comprised of dedicated professionals who share a common commitment to serving our military community. Here at the USO, you'll have the opportunity to contribute to a meaningful cause and work alongside a diverse and talented group of individuals who are driven by a shared sense of purpose.

Join us in fulfilling our mission by becoming a part of Team USO. Together, we can make a difference in the lives of the people who serve and their families.

With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first, and we have a lot of fun while doing it.

Working for the USO isn't just a job – it's a calling, and we believe in doing what you love and loving what you do.

A Certified Great Place to Work®

Don’t just take our word for it—our people have spoken. According to the Great Place to Work® 2025–2026 survey:

• 96% feel good about how we support the community
• 94% are proud to tell others they work at the USO
• 92% say their work has special meaning—it’s not “just a job”
• 91% felt welcomed from day one
• Over 88% agree all employees are treated fairly, regardless of race or gender

The Project Specialist and Executive Assistant provides administrative, secretarial, and related duties for Regional Vice President (RVP). The Project Specialist and Executive Assistant will provide oversight and project management for specific regional initiatives.

Principal Duties and Responsibilities (
* Essential Duties)

• Serve as primary point of contact for RVP via telephone, e-mail, and in-person for key internal and external stakeholders.*
• Monitor and arrange RVP’s calendar, participation in meetings/conference calls, local and international events, budget and other activities.*
• Collect, organize and prepare reports, metrics, and presentations related to annual customer feedback surveys and overall program delivery.*
• Draft and prepare correspondence. Coordinate and prepare materials/presentations for meetings and events. Draft and prepare meeting summaries/minutes. Attend meetings as needed.*
• Prepare travel arrangements and process invoices, check requests and expense reports.*
• Lead and manage projects for key regional initiatives. Ensure that all involved parties understand the organizational goals driving the need for each assigned initiative. Define goals, determine approach, schedule, and resources available, assess/mitigate risk, manage expectations, report and deliver results to Regional Vice President. Monitor progress on key initiatives to ensure their timely and successful completion. *
• Track and manage projects, activities and milestones, and report their statuses to the Regional Vice President and key stakeholders.
• Support Regional Vice President’s engagement with the Board of Governors, Regional boards, and local Board Chairs, and prepare for meetings and presentations. Prepare information necessary for participation in meetings, conference calls, events and other activities. *
• Plan and execute various board, senior leadership, and region wide staff meetings; develop meeting agendas, presentations, and other documents as needed. *
• May support management and administration of Regional and local boards
• Coordinate and liaise with Regional Vice President’s direct reports, regional leaders, and other department leads in support of strategic initiatives, regional priorities and objectives, and project statuses/milestones. *
• Work with Regional Vice President and regional leadership to plan, develop, implement and administer development and training programs for Northeast team. Provide needs assessment for training and staff development. *
• Monitor the strategic planning process for the region and within the…