Administrative Secretary; SY; North

Baby University Administrative Secretary (26-27 SY) - North Baby University Baby University Administrative Secretary (26-27 SY) - North Baby University Irving ISD Baby University - Irving, Texas Open in Google Maps

This job is also posted in Irving ISD

Starting Date: To Be Determined

IRVING INDEPENDENT SCHOOL DISTRICT

BABY UNIVERSITY ADMINISTRATIVE SECRETARY

JOB DESCRIPTION

JOB TITLE: Baby University Administrative Secretary

WAGE/HOUR STATUS: Nonexempt

FUNDING SOURCE: Local

REPORTS TO: Baby University Director

PAY GRADE: Paraprofessional 50 (210 Days)

DEPARTMENT: Baby University Childcare Center

DATE REVISED: 2024

PRIMARY

PURPOSE:

Facilitate the efficient operation of the district employee childcare administrative office and provide clerical services for the school’s administrative staff.

QUALIFICATIONS:

High School Diploma or GED

Must pass a background check

Three (3) years clerical/secretarial experience or other equivalent experience or background.

Two (2) years experience working with children in a preschool or child care setting preferred.

Education/Certification:

Per the Texas Department of Health and Human Services (TDHHS), new employees of a childcare center with less than 2 years' experience must:

• Obtain 24 hours of pre-service training
• Obtain 24 hours of annual training
• Have high school diploma, high school equivalent, or high school certificate of coursework completion as defined in Texas Education Code, §28.025(d)
• Acquire and maintain current pediatric CPR, First Aid and Food Handler’s certificates
• Acquire a valid Texas Education Aide Certificate, Child Development Associates (CDA) or an Associates Degree in Early Childhood

All required Child-Care Regulations training will be provided by IISD.

Special Knowledge/

Skills:

• Thorough understanding of childcare center operations
• Knowledge of TDHHS minimum standards for child-care centers
• Reports to work on time, is reliable for regular work and maintains good attendance.
• Ability to work flexible hours and demonstrate a positive attitude
• Display good communication skills and ability to receive and follow directions
• Ability to demonstrate a high degree of flexibility and adaptability
• Ability to work with diverse populations
• Ability to work well with others including children, parents, co-workers, and community members
• Knowledge of general office equipment
• Knowledge of basic accounting principles
• Proficient skills in typing, word processing, and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to operate computer/peripherals using a variety of basic applications
• Ability to effectively use district and childcare programs with reasonable assistance
• Maintains confidentiality

MAJOR

RESPONSIBILITIES AND DUTIES:

• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and schedule appointments.
• Promote a positive, caring climate for learning for staff, students, and parents.
• Perform accounting tasks following established district and TDHHS Child Care Regulation standards including, but not limited to, those related to budget, curriculum material, fixed assets, requisitions, purchase orders, record keeping of both staff and students.
• Participate in in-service Childcare Regulations Employee Required trainings, staff meetings, and special events as required.
• Manage student and campus activity accounts as required
• Keep accurate records of staff absences and substitutes utilized
• Monitor, process and submit personnel payroll reports to central office as required
• Manage office and daily activities as needed or directed
• Assist in compiling information to be used in various administrative…