Facilities EHS Coordinator

Essendant is a purpose-driven company that reaches beyond business goals to define its success within commerce today. We support our associates, customers and communities – our core values and guiding principles shape what we aspire to do. Integrity, Collaboration, Customer-Centric, Embrace and Drive Change are our core values that serve as the foundation of our pathway to success. Diversity, Equity & Inclusion, Giving Back, Associate Safety, and Accountability are our guiding principles that motivate us to focus on creating a safe and rewarding experience.

Essendant is a leader in supporting the supply chain industry and has been in business for 100 years to deliver the best practices for our customers and associates. Join us at Essendant, the better way to commerce.

• Serve as the primary on-site contact for daily facility operations, ensuring timely response to work orders, service requests, and urgent maintenance needs. Monitor building systems (HVAC, lighting, plumbing, access control) and elevate issues as needed.
• Provide CHESS portion of new hire orientation training, and support CHESS training programs by completing the final step of uploading documentation into SMS.
• Supports facility on safety culture, incident reduction, maximizing compliance and environmental stewardship.
• Provide administrator level support to monitor and manage the various Safety Management System platforms (SMS).
• Assist operations with the creation/ updating of Site Safety Plan.
• Co-Chair Monthly Safety Committee meeting and complete meeting minutes.
• Follow established protocols for building-specific maintenance and safety procedures. Coordinate and oversee external contractors for facility and equipment repairs and services.
• Request, review, and submit work orders, bids, and proposals from suppliers. Manage purchase orders, verify completed work, reconcile final invoices/pricing, and process payments promptly into accounts payable software systems (e.g., Kofax/Therefore). Log and track all related costs in the online CMMS (Computerized Maintenance Management System). Resolve billing issues by working directly with vendors to investigate and correct invoice discrepancies.
• Collaborate with the facility Operations Maintenance Manager to plan and schedule preventive maintenance, repairs, inspections, and vendor services.
• Manage vendor performance to ensure timely job completion. Maintain regular communication with contractors, landlords, Operations, Field Maintenance, and Engineering Services teams to address issues and provide updates.
• Support supplier management by ensuring contract and insurance compliance. Assist with vendor negotiations to achieve cost savings and pricing improvements. Maintain supplier performance and share feedback with leadership.
• Provide CMMS administrative support for the Field Maintenance team, including data entry, audit checks for data accuracy, and report generation. Generate reports for leadership and support ad hoc data requests.
• Assist in the development and upkeep of standard operating procedures (SOPs) for facility, supply, and service-related processes.
• Maintain and monitor an organized visual control system of inventory for facility operational supplies and consumables. Manage restocking and help ensure standardization of supplies across departments.
• Maintain monthly accruals for key services (e.g., supplies, janitorial, pest control, landscaping, trash, and utilities). Audit and reconcile Accounts Payable data with the CMMS for corrections, journal entries, and PO/WO updates.

• Partner with CHESS team to support compliance with programs, procedures, inspections, and training.
• Supports facility with overall security measures.
• Support security functions such as call lists, on-hand badge counts, server capacities, and ensure that security events are uploaded into internal database.
• Perform periodic audits and inspections (CAA, Security, Food Safety) as required by the network CHESS schedule. Keep the dashboard and KPI updated and order supplies as necessary
• Audit to ensure the regulated waste manifest binder, food safety pest…