Planner, Conferences Training Programs

Role

Purpose:

The Conference Planner, Training Programs, is responsible for supporting the enhancement and delivery of onboarding and training programs for Gartner Conferences non-quota bearing associates. This role is a key contributor to the Fast Start to Success onboarding program, equipping new hires with personalized tools and resources to build foundational knowledge of Gartner’s business, culture and Conferences.

The Conference Planner delivers immersive learning experiences—both virtually and in person—that enable new hires to connect with colleagues, develop critical skills and prepare for success in their roles. This role drives the end-to-end execution of in-person training programs, managing all aspects of event planning and logistics for new hire events across multiple locations annually. Additionally, the Conference Planner supports the ongoing content creation and change management of training resources while also contributing to early career development initiatives.

Responsibilities:

Manage event planning execution and logistics for Onsite New Hire Experiences at Destination Conferences and In-Office Welcome Days, including reserving space, confirming calendars and overseeing setup requirements to ensure seamless events across multiple locations annually.

Build strong partnerships with Logistics leads, facilities partners, presenters and hosts to coordinate event details and maintain effective communication throughout the planning process.

Execute tasks outlined in playbooks and setback schedules to ensure seamless delivery of in-person experiences; recommend process improvements as programs evolve.

Support the creation and management of training and onboarding resources, including editing content and updating resources across learning platforms.

Review new hire reports regularly—including active rosters, transfers and future hires—and provide guidance to hiring managers as needed.

Distribute Hiring Manager Surveys monthly; track results in program dashboards.

Maintain tracking systems for attendance and feedback across all onboarding programs and offerings, and share key insights with management to support ongoing program evaluation and improvement.

Assist with change management initiatives, including organizational updates, by updating intranet pages, onboarding checklists and asset library.

Manage internal inbox to ensure associate questions and inquiries are answered in a timely fashion.

Support delivery of engagement and development initiatives for early career development programs.

Perform conference planning delivery tasks supporting a Conferences Operations core delivery team as part of a new hire cross-training initiative, accounting for no more than 20% of your time.

Expected Results Ensure flawless event execution by coordinating logistics, managing timelines and proactively addressing challenges for in-person onboarding experiences.

Educate hiring managers on available resources to ensure a smooth transition and successful integration.

Gather feedback and data to help improve onboarding and training programs, and share results with the team.

Streamline reporting and tracking processes to improve accuracy and efficiency.

Requirements Bachelor’s degree1-3 years professional work experience

Project management and/or event management experience preferred

Ability to efficiently prioritize and plan work activities in a dynamic and collaborative work environment

Solid computer and analytical skills:
Microsoft Office and Google Suite Outstanding written and verbal communications skills with exceptional attention to detail.

This is a hybrid role, with expectations to work onsite at the Irving, TX office up to 2-3 days per week.

Willingness to travel, including international travel if needed (up to 30%)Who are we?

At Gartner, Inc. (NYSE:

IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client…