Facilities Supervisor

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We are proud to be a member of the Rentokil family of companies, the global leader in Pest Control and other services across more than 90 countries. We pride ourselves on being a trusted partner to many of the world's leading brands and serve consumer and business customers across multiple industries. We are extremely proud of our legacy of excellence and constantly work to fulfill our mission to "protect people, enhance lives, and preserve the planet."

Facilities Supervisor

Specialist Area:
Science & Innovation / Marketing and Innovation

Reporting Line:
Head of Science & Innovation

Location:

Dallas Innovation Center (on site 5 days a week)

Contract Type:
Permanent

Hours:

Full Time Hours

Salary:
Competitive

Purpose of Role

The Dallas Innovation Center represents a significant investment for the company, and it is important that it has a clear positive impact on customers & colleagues whilst driving our industry leadership in NA pest innovation.

The role of the Facilities Manager is to provide support & liaise with all teams using the site. Coordination of all site maintenance issues in order to ensure its smooth running and provide a customer-friendly place for meetings. It is also expected that this role will connect with other R&D site FMs (Power Centre & Technology Centre, UK) to share and apply relevant best practices and learnings on facilities management

Reporting to the Head of Science and Innovation NA, your role will be responsible for the

management of Rentokil's Dallas-based North American Innovation Center to ensure a safe,

compliant and pleasant environment is created and maintained at all times.

Key Responsibilities

The key responsibilities for this role include:

Manage the day to day running of the North American Innovation Center, including the relevant service providers, to provide a high quality facility in a cost efficient manner

Maintain records of servicing, site plans, etc to enable future maintenance work to be carried out easily

Administer the site access pass and Sign In system to maintain site security, and coordinate details of keyholders etc with the alarm company to ensure out of hours response can be achieved. Issuing/cancellation of security staff access passes where required

Manage external contractors on site, ensuring all contractors sign in and RAMS are supplied prior to commencement of any works. Proactively communicate any on site works to Innovation Center users to minimise disruption

Manage the North American Innovation Center annual budget. Including AOP process, tendering and sourcing external suppliers for works contracts, payment terms and setting up accounts, PO process, invoicing, and monitoring the annual budget to maintain the cost centre within budget.

Coordinate communication of key facility messages to the other teams and site users to ensure smooth running of all site functions and minimise disruption.

To provide support to other office functions in order to ensure the smooth running of the site, e.g. forwarding of expenses, maintenance of training files and other confidential HR information, office supplies, maintain copiers and replenish toner, provision of drinking facilities, room booking system.

Lab Tours / Visitors - Act as the main point of contact and co-ordinator for internal and external visitors, as well as all callers, to the NA Innovation Center.

Facilitate the visitor experience by ensuring preparations are in place, e.g. parking, catering, meeting rooms, WiFi codes, Welcome Screen in Lobby.

For customer and VIP visits, take the lead in making sure preparations are in place, colleagues are briefed and a plan is in place for a smooth experience.

Organise additional requirements such as meeting space/catering

Coordinate with all users to maintain a calendar of events and important visitors and ensure all concerned are aware and prepared.

Sign for all deliveries and inform recipients and open unnamed post and distribute accordingly

Manage suppliers, including sourcing, negotiating quotes and payment terms as well as setting up accounts

Schedule all preventative facilities maintenance (such as A/C) and action urgent & emergency maintenance

Liaising with Group SHE Manager to ensure current and consistent measures are in place

Facilitate SHE audits as required

Ensures Risk assessments are carried out as required and colleagues are trained to do so

Lead site First Aider

Fire Marshal responsibilities including arranging and facilitating all Fire safety protocols including but not limited to:

Fire safe storage of goods and property

Training and drills

Fast response protocols

Creation and maintenance of all SHE related policies and procedures are in place and accessible

Schedule PAT testing for electrical equipment as required for site

Assist Site leaders to maintain safe operations by coordinating First Aid and Fire Marshal training and following up on any site specific…