Warehouse Coordinator

Support Center - Irving The Warehouse Coordinator will be responsible for creating and managing the company’s fixture replenishment program and other various procurement related tasks as assigned.

• Review and understand blueprints to accurately order fixtures/supply needs to build a store.
• Process purchase orders through the Oracle system to multiple vendors for all required pieces and parts to build a store.
• Review prints for each store to ensure all store specific items are correctly ordered.
• Communicate with vendors and coordinate deliveries.
• Prepares New Store Kits for shipment including pulling of items, packing, staging, follow-up of missing items, and accountability for the accuracy of each shipment.
• Stage and build pallets for each store.
• Loads New Store Kits, notifies logistics in advance regarding trailer requirements and schedules the departure when package is loaded.
• Packs, loads, and ships New Store Kit components to existing stores as requested.
• Work closely with the Project Specialists throughout the project to resolve any opening issues and expedite orders.
• Work closely with a Project Manager to understand scope and magnitude of remodel / relay / refresh projects.
• Work with Project Specialists to validate work on special project fixture needs.
• Place purchase orders in Oracle with multiple vendors.
• Communicate with vendors and coordinate expedited delivery.
• Attend weekly conference calls and/or meetings with a Project Manager for discussion of performance issues, project schedules, and fixture issues.
• Articulate project statuses, issues and provide solutions and areas for improvement to drive the business and productivity.
• Maintains the cleanliness of the pre-stage area, warehouse rack, floors, shelving, and new store packages.
• Conducts and maintains inventories in the pre-stage area, tracks quantities on hand, logs shipments of individual items to existing stores per the FF&E process.
• Assists in the placement of pre-stage items and fixture orders.
• Coordinate with 50+ vendors to make sure all fixtures arrive on time.
• Works with facilities, operations & the model store to coordinate the sample sale.
• Work with HR to set up pickup for habitat after every sample sale.
• Schedule the forklift PM’s along with setting up replacement of the propane.
• Maintains all warehouse equipment along with monthly PM’s.
• Work with the support team to put together Santa Hat project.
• Keep all the CFD items up to code for inspection.
• Develop plan and layout for a Michaels fixture warehouse.
• Orchestrate pack up of closing stores to bring back fixtures to the warehouse.
• Receive fixture trucks from closing stores and store the product carefully.
• Discard any unacceptable fixtures that are returned.
• Develop a systematic way to manage inventory, execute cycle counts and provide regular updates.
• Review FFE store requests and ship out fixtures as approved.
• Train other Project Specialists to function within the fixture warehouse.
• Always maintain organization and cleanliness.
• At peak times, lead the team of Project Specialists to assist in warehouse duties.
• Train the team of Project Specialists to understand the functions in pre-stage and in the fixture warehouse to be your back up when required.
• Supervise activities when projects ramp up and multiple Specialists need to work in the warehouses.
• Develop close working relationships with vendors and support center partners to continue to improve existing business processes.
• Collaborate with multiple depts. that work in the warehouse – E-Comm, Marketing, Model Store, HR (sample sales), and Facilities.
• Train the team of Specialists to perform cycle counts in the warehouse and review their work for accuracy.
• Organize the schedule to give advance notice of back up needs, cycle counts performed and any large projects that require additional support.
• Other duties as assigned.

• Graduation from high school required.
• 2 years college level training in office administration or a related field preferred.

• Thorough knowledge of the systems and procedures associated with the administration of a modern business office.
• Working knowledge Microsoft…