Athletic Office Clerk; SY-Athletics

Athletic Office Clerk

Department: Athletics

Reports to: Executive Director of Athletics

Wage/Hour Status: Nonexempt

Funding Source: Local

Pay Grade: Paraprofessional 050 (230 Days)

Position Type: Full-Time

Salary: $16.90 to $26.34 per hour

Job : 5772939

Posted:
Jun 10 2026 5:00 AM (UTC)

Final date to receive applications: Posted until filled

Location: Irving, Texas

Primary

Purpose:

To work directly under the supervision of the Executive Director and Director of Athletics, providing support to athletic staff and coaches across Irving ISD.

• High school diploma or GED
• At least 3 years experience in a clerical or secretarial role with extensive contact with people (2 years preferred)
• Excellent communication, public relations, interpersonal, and organizational skills
• Proficiency with Microsoft Office applications and Google Suite for Education
• Ability to use technology and district programs effectively with reasonable assistance and training
• Ability to work accurately and rapidly with numbers to meet deadlines
• Maintain accurate and auditable records according to district policy
• Coordinate and schedule part‑time event workers for athletic events

• Collaborate with the Athletic Office Manager and athletic staff to prepare budgets, bid proposals, quote requests, purchase orders, and payment authorization for department supplies and in‑service materials.
• Verify pay information for athletic officials and attendants for middle school, high school, and campus sporting events; process event worker payroll and other payroll requirements.
• Maintain payroll records and reports in accordance with district guidelines; process payments for entry fees for high school sports.
• Maintain and verify ticket sales for out‑of‑town games.
• Serve as visitor reception in the Athletic Office; receive and answer incoming calls, take messages, respond to emails timely, and route to appropriate staff.
• Help coordinate staffing of event personnel throughout the district for district and campus athletic events.
• Act as liaison between Athletics and Transportation Departments to enter all bus requests for all sports at all high schools and middle schools.
• Assist the Athletic Office Manager with entering athletic equipment orders and organizing events at Joy and Ralph Ellis Stadium.
• Maintain confidentiality.

N/A

Mental/Physical Demands: Must maintain emotional control, exercise reasoning and problem‑solving skills under stress; demonstrate effective verbal and written communication; interpret procedures and analyze data for decision‑making. Occasional prolonged and irregular hours, primarily during football season.

Contribute to prevention of accidents by observing safety rules and district policy; practice safety training principles and skills; wear personal protective equipment as required; report injuries and incidents immediately; be proactive in ongoing workplace safety improvements.

• Citizenship, residency, or work visa required

This position is covered by the Equal Opportunity Clause of Civil Rights Act of 1964, and Title VII of the Civil Rights Act of 1964. This position is defined as nonexempt with a compensation range.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and the foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.