Office Administrator

HMM Job Opportunity

At HMM, we're not just a global leader in integrated logistics and shipping—we're shaping the future of maritime transport. With a diverse fleet and extensive global network, we deliver customized, sustainable solutions that create value for our customers. Our vision to be #1 in customer trust, employee satisfaction, and green shipping sets us apart from competitors. We offer competitive compensation, career development opportunities, and a work culture that blends autonomy with strategic support.

Join us in driving innovation, sustainability, and success across the shipping and logistics industry.

Why HMM?

• Impactful Work:
  Be part of a company that shapes the global supply chain while contributing to economic, environmental, and social growth. At HMM, you'll have the opportunity to work with a company committed to being #1 in customer trust, employee satisfaction, and green shipping.
• Career Growth:
  We are dedicated to your development. With mentorship, cross-department training, and career advancement opportunities, HMM invests in your success and professional growth.
• Collaborative Culture:
  Enjoy a dynamic work environment that fosters autonomy while providing continuous support and guidance from leadership to ensure your success and personal development.
• Competitive Benefits: HMM offers competitive compensation packages, health benefits, performance bonuses, 401K, and employee discount programs to support your well-being.
• Work-Life Balance:
  We believe in maintaining a healthy balance. Our generous vacation and floating holidays give you the flexibility to recharge and maintain a fulfilling life outside of work.

Reporting directly to the Human Resources Manager, this position provides administrative services related to office leases and facilities projects and administrative report preparation/support. Acts as a liaison to external business contacts and vendors. Promotes and secures HMM's business interests in contract negotiations. Ensure facilities at all locations are operational and provides contingency strategies as necessary.

• Serve as company liaison with commercial real estate brokers; coordinate lease administration, negotiations, site selection, and cost analysis.
• Lead office relocations and facilities operations, including contractor scheduling, maintenance, equipment, storage, and space planning.
• Manage corporate assets and contracts, including acquisitions/divestments, vendor relationships, Fed Ex usage, and vehicle leases.
• Oversee office budgets, supplies, equipment, invoicing, and vendor services to ensure cost control and operational efficiency.
• Provide workplace and administrative support, including employee access badges, workspace assignments, visitor support for AHQ and other departments, and receptionist backup.
• Lead and support with HR special projects, company events, and cross functional initiatives as assigned.
• Performs other duties as assigned.

• Strong maturity of judgment, knowledge of business contracting and negotiations, emotional intelligence, effective interaction with managers, co-workers, vendors and contractors and strong self-management skills are keys to success in the role.
• Must have strong written and verbal communication skills, people skills, strong mathematical and reasoning, proficiency in Microsoft Office Suite applications and ability to quickly learn/use other programs/platforms. Good understanding of negotiations, general business machines, facilities and equipment is required. Must have demonstrated competence in getting positive results from vendors and contractors.

• A minimum of an Associate's degree in business management or a related field and two years' experience in a related role is required.
• Preferred candidates will have demonstrated successful experience in coordinating office building services or management.

• Work performed in an office environment where the noise level is moderate. Regularly required to stand, sit, and walk around the office. Frequently…