Coordinator, Drug and Alcohol Program

Overview

Who we are:

Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career? If so, read on! Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.

We offer:

• Amazing employee flight privileges within the American Airlines global network
• Training and development programs to take your career to the next level
• Comprehensive health and life benefits (subject to location)

Pay rate - $22/hr.

How will you make an impact?

• Maintains confidential drug and alcohol program records in order to meet DOT and FAA requirements
• Receive, review and update daily drug/alcohol test result records for DOT and Company Testing programs
• Support D&A Program Analyst in review and update of test records for the Non DOT Random Drug Testing Program
• Provide Pre-employment clearances to Talent Services and field managers
• Complete requests from other companies for drug/alcohol records on former employees
• Verify/add testing records in the Drug & Alcohol system
• Prepare follow-up items with regard to affidavits and certificates of corrections to collection vendor
• Set up and manage third party vendors for recruitment and hiring managers for pre-employment screens
• Review/verify invoices and prepare for Manager's approval
• Perform a variety of daily, weekly, monthly and quarterly audits and prepare reports for regular internal audits
• Prepare audit reports for annual FAA inspections
• Interact with HROS, clinic staff, field managers, supervisors and third party vendors

Who are we looking for?

• Minimum Age: 18
• High school diploma or GED equivalent
• Possess the legal right to work in the United States
• Above average proficiency in Microsoft suite products such as Excel, Word, PowerPoint, and Outlook
• Ability to read, write, fluently speak and understand the English language
• Minimum of one (1) year of experience working in an administrative/clerical role in an office environment
• Excellent organization and time management skills; a driven self-starter
• Must be able to communicate effectively both verbally and in writing with candidates, employees, managers and other stakeholders
• Must possess the ability to make sound decisions
• Ability to build and maintain strong professional relationships across the business
• Ability to interpret and explain complex legal and/or regulatory terminology
• Ability to analyze and interpret large amounts of data
• Knowledge of Windows Office software applications, Word, PowerPoint and Excel with vlookup and formula proficiency
• College degree and/or courses in Business Administration, Human Resources or other relevant areas preferred
• Certifications in Compliance or Drug and Alcohol Programs desired preferred
• Working knowledge of DARMA and SAP is preferred
• Previous experience with Drug/Alcohol programs, Compliance, or Human Resources experience is a plus
• Working experience dealing with confidential and sensitive information preferred

Please note:

The description is intended to provide a brief overview of the position. It’s not intended to be an exhaustive list of all responsibilities, duties, expectations, and skills required of those in this position. Duties and expectations may be subject to change at any time.

Envoy Air is an Equal Opportunity Employer – Minorities/Women/Veterans/Disabled.