Senior Conference Planner

As a
Senior
Conference Planner you will support the Logistics & Production team in the delivery of Gartner’s must-attend global conference portfolio, for both virtual and in-person programs. This person will be responsible for the development, management and execution of various conference elements relating to logistics and production.

• Supporting the flawless delivery of Conferences while working as part of the global event operations team.
• Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up.
• Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B and housing.
• Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies.
• Manage the shipment of all freight to onsite conferences.
• Support Staffing Team to book and arrange for the temporary staff to support the event.
• Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.
• Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference.
• Overall responsibility for event budgets for Exclusive Member Experiences activities. This includes preparation, negotiations, accurate monthly forecasts. Alert management for risks and recommendations for corrective action.
• Actively participate in the process of reviewing, enhancing and executing event features and programs, analyzing attendee feedback to ensure we are delivering exceptional, relevant event experiences.
• Follow standard operating procedures in line with the global standards.
• Be a key member of the global event operations team – build effective relationships with peers in all regions, take and share best practices to continuously raise the level of our events across the world.
• Willingness to travel approximately 15% to attend Gartner Conferences, domestic and potentially international

• Bachelor’s Degree preferred
• 1-3 years of event experience preferred
• Proven event operational skills including production schedules, budget management and event staffing.
• Proven experience in managing agency and vendor partners.
• Project management and/or end-to-end event management and delivery to senior level clients.
• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
• Creative, innovative and strategic thinker with a strong attention to detail
• Strong financial management skills
• Motivated team player with desire to learn and grow
• Excellent written/oral communication and presentations skills
• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
• Ability to thrive in high pressure situations
• Client focused - superior customer service and relationship skills
• High sense of urgency and prioritization, and ability to multitask across global teams
• Strong executive presence and confident decision maker
• Ability to travel up to 20%

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally.…