Order Specialist

The Change Order Specialist supports Divcon’s active project portfolio by coordinating the operational change order process and ensuring potential scope, cost, and schedule impacts are identified, documented, and routed for timely commercial action.

Working across Field Operations, Project Management, Engineering, and Sales Engineering, this role is responsible for gathering and organizing the project information needed to support accurate change order development, including contract requirements, field documentation, labor and material impacts, customer directives, schedule effects, and other supporting records.

The Change Order Specialist helps ensure changes are captured early, documented consistently, and supported with sufficient detail to strengthen contract adherence, improve cost visibility, and enable timely pricing and submission of change orders.

• Support the change order process across active projects by tracking potential scope, cost, schedule, and field-condition impacts that may require commercial action.
• Partner with Project Executives, Senior Project Managers, Project Managers, Engineering, and field teams to identify potential change events and gather the information necessary to support change order development.
• Review project contracts, scopes of work, drawings, RFIs, customer directives, and other project records to help identify work that may fall outside the original contractual scope.
• Gather and organize supporting documentation, including labor and material detail, field reports, correspondence, photos, RFIs, directives, schedule impacts, and other relevant project records.
• Work closely with Sales Engineering to ensure complete and accurate operational information is available to support change order pricing and submission.
• Maintain visibility into open change events, documentation status, cost exposure, submission status, aging, and outstanding actions across assigned projects.
• Follow up with project teams on missing or incomplete documentation to reduce delays in change order preparation and improve turnaround time.
• Support proactive project cost management by helping ensure labor, material, schedule, and other cost impacts are captured as they occur rather than after project completion.
• Promote consistency in change order documentation and help standardize workflows, supporting records, and handoffs between Field Operations, Project Management, and Sales Engineering.
• Escalate aging, incomplete, or high-risk change order items to appropriate Operations leadership when additional action or decision-making is required.
• Support project and portfolio reviews by providing current visibility into change order activity, open cost exposure, documentation gaps, and items requiring follow-up.

• Strong understanding of construction project documentation, change order workflows, and project cost controls.
• Ability to interpret contracts, scopes of work, drawings, RFIs, field directives, and related project documentation.
• Strong understanding of how scope changes, schedule impacts, field conditions, labor, and materials can affect project cost and contractual obligations.
• Strong organizational and follow-up skills with the ability to manage multiple open items across a large project portfolio.
• Strong attention to detail and ability to review supporting documentation for completeness, consistency, and accuracy.
• Effective communication and stakeholder-management skills with the ability to work across Field Operations, Project Management, Engineering, and Sales Engineering.
• Strong written documentation skills and ability to build clear, organized supporting records.
• Proficiency with Excel and project-management, ERP, or construction-management systems.