Senior Manager, Corporate Events

Overview

Lead, execute and deliver world class and globally consistent event experiences for Gartner associates across multiple internal events.

Justification
:
Support the Corporate Events team with the management of the attendee experience, logistics and financial management of events. Team management of Corporate Events team members.

• Support the delivery of Corporate Events & Incentives ranging from 15 person VIP programs to large 2,000+ person events
• Event Planning & Logistics
  :
• Understand each Business Units’ objectives to create events to deliver on their Mission Critical Priorities
• Plan, manage and execute various elements of the event on-site – including, but not limited to:
• Collaboration with Global Registration team on registration experience pre-event and on-site
• Hotel specifications, menus, audio/visual specifications, evening and special event experiences, and on-site logistics
• Oversee travel, transportation and hotel arrangements for attendees and staff for events
• Maintain global relationships with Registration vendor, Travel booking vendor, DMCs, Signage vendors, and Security vendors on best practices and processes for seamless execution across the entire Corporate Events portfolio
• Collaboration with creative services partners and other event partners on the production of onsite signage and branding and ensure accuracy of all collateral
• Management of event resourcing and scheduling for Gartner Event Staff, Gartner IT, Freelancers and Vendors
• Lead, communicate, and collaborate across external partners & internal staff - inspire confidence & excitement, and be a guardian of the event brand to ensure seamless delivery of overall experience, event vision, and objectives
• Lead site visits for Gartner Event Staff, Business Unit Staff and vendors

• Budget Management
  :
• Effective financial management including budget creation, cost negotiation and accurate management and expense tracking as it relates to the overall event budgets up to 15M

• Global Consistencies and Team Management
  :
• Leadership of logistics team members to ensure flawless execution of Corporate Events & Incentives
• Responsible for training new associates and influencing existing team members
• Constantly evaluate the event experience, feedback and results and implement changes accordingly.
• Communication and collaboration across Events team and event partners to ensure effective implementation of the processes and sharing ideas from Client events.
• Strong executive presence and ability to interact effectively with Senior Management and C-level audiences
• Implement and maintain a globally consistent standard for all Corporate Events
• Oversee freelancers / temporary help / interns at events and in the office
• Proactively identify operational challenges and potential process improvements, in relation to event logistics and contribute to the process of enhancing event features and activities across the attendee experience

• Flawless client experience
• Build and maintain excellent working relationships
• Global operational effectiveness (scalable and consistent processes)
• Engagement of external partners and local teams
• Achievement of financial objectives

• Internal:
  Gartner Executives, Sales, Marketing / Corporate Communications, HR, Production & Services, Research, IT, and other Event production colleagues
• External:
  Hotels, Event Venues, Restaurants, Convention Centers, and event vendors

• Bachelor’s degree preferred

• 8-15 Years of Event Operations Experience
• Project Management Experience
• Proven Venue Management Experience
• Proven Budget Management Abilities
• Contract Negotiation and Supplier Management/Review

• Strong Client focused/ Customer Service Skills
• Strong Organizational Skills
• Fully competent in Microsoft office, especially Excel
• Strong Oral & Written Communication Skills
• High sense of urgency & Decisive
• Collaborative

Gartner adheres to equal employment opportunity principles. The company provides equal opportunity to all job seekers and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, disability, veteran status, or any other legally protected status. Applicants may request reasonable accommodations if needed.

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