Accounts Payable Analyst

POSITION OVERVIEW

Bioworld is seeking an experienced Accounts Payable Analyst to direct the daily Accounts Payable processes and procedures. This position will directly report to the WW Accounting Manager.

• Problem-solve and handle escalated issues from the data processing team in India
• Respond to inquiries from internal/external customers and assist with issue resolution
• Coordinate with the data entry team in India to ensure accurate & timely resolution of issues and processing
• Continuously review the AP aging to identify any potential issues and resolve before they are aged out
• Oversee and ensure the accuracy of vendor master data in MAS and Cambridge

• Obtain approval for vendor deposits from the production team, track their status, and provide routine updates
• Assist in providing the bank with any necessary supporting documents for wires
• Monitor payments in Cambridge, notify and transact with them to update information as necessary to ensure payments process correctly.

• Monitor the Purchase Clearing Report and Stock Receipt Lines reports to ensure all receipts have been properly vouched
• Close the AP module once all data has been entered for the month
• Reconcile American Express and Concur‑related GL accounts (24000, 24001, 24002)
• Reconcile AP overages and AP disputes (21000‑00‑01‑0001 and 21002)
• Reconcile the AP Aging to the general ledger (21000)

• Review all manuals, policies/procedures, and AP SharePoint files quarterly for accuracy, update as necessary
• Review all government agency forms annually to ensure only current forms are being used
• Stay current on all regulatory changes that may affect the way the company transacts AP
• Continuously look for ways to streamline the efficiency of the department and follow best practices
• Document issues and resolution ideas to bring to senior management before initiation
• Maintain documented communication with all internal and external customers on any changes to procedures, and train staff and customers as necessary.
• Pull audit support related to payables as requested.

Ideal candidate profile:

• Consider it to be an honor and a privilege to be part of the hottest, most creative, dynamic company in the industry!
• Be interested, or well versed, in pop culture to identify with current trends and lifestyle brands which Bioworld represents.
• 3 – 7 years of experience in Accounts Payable – preferably in apparel and/or wholesale and/or retail companies.
• Expenysa experience a plus.
• Ability to lead cross‑department projects, manage deadlines, compile and analyze data.
• Strong analytical, organizational and problem‑solving skills.

• Proficient in Excel (Required), PowerPoint and Microsoft Word.
• Attention to detail, good communication skills‑written & verbal, reporting research results, thoroughness, presentation skills, financial software.
  • Able to effectively communicate at all levels in the organization both oral and written.
  • Available to work overtime as needed.

Four year college degree or related experience.

Hours of operation:
Four days in office and one day remote 8:30 am – 5:30 pm; extended work hours depending on volume and collaboration with India office.