Senior AP Processor

JOB SUMMARY

Key member of the Accounts Payable department. Role will be responsible for executing end of day and payment runs. Role is responsible for processing assigned vendors, rental file vendors and wire vendors. Role handles manual check requests as well as manual expense reports. Role is assigned large uploads into the ERP to process.

Essential Functions

Process End of Day Process and all related reports

Process Invoices for both Non-Purchase Orders and Purchase Orders, as assigned

Process Duplicate Invoice Review during end of day

Process Wire Payment Vendors and work with GL for reconciliation of process completeness monthly.

Process Rent Vendors and compile support for Controller

Process Payment Runs and all related reports as well as overnight requests

Research issues with Vendors including statement review

Mail out checks and remittances to Vendors for payment, as needed

Send invoices to locations for approval, research, etc.

Contact Vendors for updated W-9's and address information for
1099 processing, as requested

Financial Annual Audit tasks as needed

Pull invoices when questions arise

Special Projects as assigned

Process invoices in all systems - Tims, Kofax and Onbase

Back up Reception for Phone Coverage, as needed

Work assigned vendors from the inquiry mailbox.

Work vendor phone line (including voicemail) on assigned days

Process file uploads into ERP as assigned

Backup for Utility accountant, tasks as assigned

Process Manual Expense Repor

Sort and Distribute Mail occasionally

Back up Reception for Phone Coverage, as requested

Required for All Jobs

* Performs other duties as assigned

* Complies with all policies and standards

QUALIFICATIONS

Education

Education Level

Education Details

Req/

Pref

Associate's Degree

Pref

Bachelor's Degree

Pref

Work Experience

Experience

Experience Details

Required/

Preferred

7-9 years

1-3 years

Strong customer service, Excel and Word Software experience.

Required

7-9 years

4-6 years

Experience in all aspects of Accounts Payable with companies that have high volume of transactions

Required

4-6 years

1-3 years

Knowledge,

Skills and Abilities

Strong Written and verbal communication skills, ability to learn quickly and adapt in a fast paced environment

Licenses and Certifications

Licenses/Certifications

Licenses/Certification Details

Time Frame

Required/

Preferred

PHYSICAL DEMANDS/WORKING CONDITIONS

Physical Demands Category:

Physical Demands

A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demand

N/A

Rarely

Occasionally

Frequently

Constantly

Weight

Stationary Position

x

Move/Traverse

x

Stationary Position/Seated

x

Transport/Lifting

x

Transport/Carrying

x

Exerting Force/Pushing

x

Exerting Force/Pulling

x

Ascend/Descend

x

Balancing

x

Position Self/Stooping

x

Position Self/Kneeling

x

Position Self/Crouching

x

Position Self/Crawling

x

Reaching

x

Handling

x

Grasping

x

Feeling

x

Communicate/Talking

x

Communicate/Hearing

x

Repetitive Motions

x

Coordination

x

Travel Requirements

Estimated Amount

Brief Description

0%

n/a

Mental Demands

Working Condition

N/A

Rarely

Occasionally

Frequently

Constantly

Matheson is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC.. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. EOE AA M/F/VET/Disability