Billing and Payroll Manager

Anders Group is looking for an experienced, organized leader to own the full cycle of payroll and billing in our staffing environment. This includes collecting and auditing timecards, running payroll through ADP, and ensuring accurate, timely client invoicing through VMS platforms and Salesforce.

This role is both strategic and hands-on — leading a team while actively working in the details. You will be responsible for keeping operations running smoothly, driving team performance, and ensuring compliance across multistate payroll requirements. You’ll also leverage ADP Smart Compliance, monitor changing regulations, and implement updates to keep processes accurate, efficient, and audit-ready.

What the Billing & Payroll Operations Manager does every day:

• Own payroll and billing from start to finish — ensuring employees are paid accurately and clients are billed correctly and on time
• Lead the team and manage daily workflow, priorities, and escalations while staying hands-on in the work
• Work across ADP, Salesforce, and VMS platforms to manage payroll, invoicing, and data accuracy
• Stay ahead of multistate payroll compliance and continuously improve processes to reduce errors and increase efficiency

You should apply if you are good at the following:

• You have strong experience in Healthcare staffing multi state payroll and billing operations
• You have hands-on experience working in VMS platforms like Fieldglass or Shift Wise
• You are extremely detail-oriented — catching small errors is second nature
• You are tech savvy and comfortable working across multiple systems (ADP, Salesforce, VMS)
• You are a problem solver who can think through issues and find solutions quickly
• You are a strong communicator and can work across teams effectively

You should seriously consider applying if any of the following applies to you:

• You enjoy owning processes and making them better
• You naturally take the lead and help others stay organized and on track
• You thrive in fast-paced environments where priorities shift
• Details are your life

Job Responsibilities

• Lead, mentor, and develop Payroll and Billing team members; manage workloads, productivity, and performance
• Oversee daily workflow including billing queues, payroll processing timelines, approvals, and issue resolution and act as escalation point for payroll discrepancies, billing issues, and client concerns
• Oversee end-to-end payroll processing including timecard audits (hours, overtime, on-call, callbacks), payroll runs, and adjustments
• Ensure accurate payroll processing through ADP and internal systems, including deductions, reimbursements, and garnishments
• Provide exemplary service to candidates, clients and internal team members
• Manage multistate payroll compliance, including SIT/SUI, tax requirements, and regulatory updates
• Leverage ADP Smart Compliance to maintain accurate tax setup, filings, and ongoing compliance
• Oversee billing operations including invoice preparation and submission through VMS platforms and Salesforce
• Ensure billing aligns with contract terms, rates, and overtime rules; monitor approvals and turnaround times
• Partner with Accounts Receivable to support collections, resolve discrepancies, and improve cash flow
• Support month-end close activities, reporting, and reconciliation between payroll and billing
• Maintain organized, audit-ready payroll and billing records and documentation
• Identify process gaps and inefficiencies; implement improvements to increase accuracy, speed, and scalability
• Ensure alignment between payroll and billing processes to reduce errors and rework
• Establish and maintain process documentation, training materials, and operational standards
• Partner cross-functionally with Finance, HR, Compliance, and Recruiting teams
• Support hiring and rehiring in ADP, ensuring accurate employee setup and documentation
• Complete reporting, audits, and special projects with ownership and attention to detail
• Uphold compliance, accuracy, and consistency across all systems and processes

Skills:

• ADP experience required (Workforce Now and Smart Compliance)
• Staffing industry experience required
• VMS platform experience required (Fieldglass, Shift Wise, or similar)
• Multistate payroll experience required
• Salesforce experience preferred
• Proficiency in MS Office (especially Excel)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and shift focus as needed
• Tech savvy and quick learner
• Team player with strong leadership capability
• Stable company with successful growth year after year
• Benefits including medical, dental, and vision insurance & 401(k)

Schedule:

Full time, 40 hours per week. Monday through Friday.

* May need flexibility around payroll deadlines and month-end processing

Company Overview:

Established in 2010, Anders Group is a rapidly growing healthcare staffing agency. We place nurses, rehab therapists, imaging professionals, and other allied healthcare professionals in both short- and long-term positions at top healthcare facilities nationwide.