Onboarding & Compliance Representative Job Irving area,Texas USA,HR/Recruitment

MMC Group is seeking an organized, detail-oriented Onboarding & Compliance Representative to support the employee onboarding lifecycle across multiple client programs and a multi-state workforce.

This position will monitor automated onboarding workflows, coordinate pre-employment screenings, support Form I-9 compliance, and resolve incomplete or exception-based onboarding requirements. The ideal candidate is comfortable working across multiple technology platforms, managing competing deadlines, and handling confidential employee information in a fast-paced environment.

What You’ll Do

Monitor new-hire onboarding activity from initiation through final clearance
Oversee automated workflows and ensure required forms, notifications, and tasks are completed
Review dashboards and reports to identify incomplete, overdue, or failed processes
Resolve onboarding exceptions and troubleshoot system-related issues
Initiate and track background checks and drug screenings
Follow up with candidates, vendors, clients, and internal teams regarding outstanding requirements
Monitor timely completion of Form I-9 requirements
Review I-9 documentation and workflows for completeness and accuracy
Track reverifications and expiring employment authorization documents
Support E-Verify processes when applicable
Maintain organized, accurate, and audit-ready electronic records
Monitor client- and state-specific onboarding requirements
Confirm employees have satisfied all applicable requirements before being cleared to begin work
Assist with testing new workflows, system enhancements, and automation initiatives
Identify opportunities to improve efficiency and reduce manual processes

What We’re Looking For

1–3 years of experience in onboarding, HR administration, staffing, recruiting operations, compliance, or a related field preferred
Experience supporting a high-volume staffing or multi-state workforce strongly preferred
Working knowledge of Form I-9 and employment eligibility requirements preferred
Experience coordinating background checks and drug screenings preferred
Strong computer skills with the ability to learn HR, ATS, onboarding, and screening platforms
Comfort working with automated workflows, dashboards, reports, and exception queues
Exceptional attention to detail and follow-through
Strong organizational, time-management, and problem-solving skills
Ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Ability to handle confidential information with discretion

Attention to Detail Compliance Mindset Technology and Automation Problem Solving Sense of Urgency Organization Follow-Through Customer Service Accountability Confidentiality