Vendor Management Analyst

Job Description

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs.

Our Clubs offer first-class amenities, including championship golf courses, modern work spaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited!

Job Summary:

The Vendor Management Analyst is responsible for the governance, accuracy, integrity, compliance, and analytical reporting of supplier data within the ERP environment. This role supports the organization through effective vendor master management, data analysis, internal control compliance, and process optimization to ensure suppliers are properly established and maintained in alignment with company policies and audit requirements.

This position plays a key role in mitigating fraud risk, preventing duplicate or erroneous payments, improving supplier onboarding efficiency, and enhancing the overall supplier experience through strong vendor governance, reporting visibility, and critical analysis of vendor data and processes.

The ideal candidate demonstrates strong analytical and problem-solving skills, exercises sound judgment when evaluating vendor-related risks, and proactively identifies opportunities to improve operational efficiency, controls, and data quality.

Day-to-Day:

Vendor Setup & Maintenance

• Create and maintain vendor profiles in the ERP system (such as Oracle Fusion, Microsoft Dynamics, or similar platforms)
• Review, analyze, and validate vendor onboarding documentation including W-9s, banking documentation, tax forms, and supplier registration details
• Maintain and update existing vendor records including:
  • Banking information
  • Remittance addresses
  • Payment methods (ACH, check, wire, virtual card)
  • Tax classifications
  • Contact information
  • Currency and payment terms
• Evaluate vendor change requests for completeness, accuracy, and potential risk exposure
• Ensure all vendor additions and modifications comply with internal approval workflows and control requirements
• Research and resolve vendor setup discrepancies, data conflicts, and payment-related issues tied to vendor master records

Compliance & Risk Management

• Analyze vendor data and supporting documentation to identify potential fraud risks, duplicate suppliers, or unauthorized changes
• Validate banking information and supporting documentation to reduce payment fraud exposure
• Support segregation of duties and internal control compliance related to vendor maintenance processes
• Monitor vendor master data for duplicate vendors, inactive suppliers, and data inconsistencies
• Support periodic vendor audits, vendor master clean-up initiatives, and compliance reviews
• Ensure accurate tax classifications and support 1099 reporting compliance requirements
• Maintain compliance with company policies, SOX controls, and audit standards, and regulatory requirements

Analytics & Reporting

• Develop, prepare, and maintain vendor master reporting, dashboards, and data analysis to support operational and leadership decision-making
• Analyze trends and key metrics including:
  • Vendor setup volume
  • Turnaround times
  • ACH enrollment percentages
  • Duplicate vendor trends
  • Inactive supplier activity
  • Payment method adoption
• Support month-end, quarter-end, and year-end reporting activities related to vendor management and supplier compliance
• Identify process gaps, operational risks, and data quality concerns through reporting and analytical review
• Assist with audit requests by compiling supporting documentation, validating data, and responding to inquiries
• Partner with leadership to improve visibility into vendor performance, payment methods, and supplier onboarding efficiency
• Utilize reporting and analytical tools such as Excel, Power BI, and ERP reporting solutions to support process improvements and…