Project Specialist and Executive Assistant

Why join our team

With a mission that spans the globe the USO provides a rewarding and fulfilling work environment Our team is exceptional and we offer generous paid time off including volunteer days and military leave We have a remarkable 401k match comprehensive benefits and opportunities for training and education reimbursement Our team members are passionate about putting the mission first and we have a lot of fun while doing it Working for the USO isnt just a job its a calling and we believe in doing what you love and loving what you do A Certified Great Place to Work Dont just take our word for itour people have spoken According to the Great Place to Work  survey 96 feel good about how we support the community
94 are proud to tell others they work at the USO
92 saytheir work has special meaning its not just a job
91 felt welcomed from day oneOver 88 agree all employees are treated fairly regardless of race or gender

• Serve as primary point of contact for RVP via telephone e mail and in person for key internal and external stakeholders
• Monitor and arrange RVPs calendar participation in meetings conference calls local and international events budget and other activities
• Collect organize and prepare reports metrics and presentations related to annual customer feedback surveys and overall program delivery
• Draft and prepare correspondence
• Coordinate and prepare materials presentations for meetings and events
• Draft and prepare meeting summaries minutes
• Attend meetings as needed
• Prepare travel arrangements and process invoices check requests and expense reports
• Lead and manage projects for key regional initiatives
• Ensure that all involved parties understand the organizational goals driving the need for each assigned initiative
• Define goals determine approach schedule and resources available assess mitigate risk manage expectations report and deliver results to Regional Vice President
• Monitor progress on key initiatives to ensure their timely and successful completion
• Track and manage projects activities and milestones and report their statuses to the Regional Vice President and key stakeholders
• Support Regional Vice Presidents engagement with the Board of Governors Regional boards and local Board Chairs and prepare for meetings and presentations
• Prepare information necessary for participation in meetings conference calls events and other activities
• Plan and execute various board senior leadership and region wide staff meetings; develop meeting agendas presentations and other documents as needed
• May support management and administration of Regional and local boards
• Coordinate and liaise with Regional Vice Presidents direct reports regional leaders and other department leads in support of strategic initiatives regional priorities and objectives and project statuses milestones
• Work with Regional Vice President and regional leadership to plan develop implement and administer development and training programs for Northeast team
• Provide needs assessment for training and staff development
• Monitor the strategic planning process for the region and within the organizational framework that is established
• Work closely with regional leadership team members to implement strategic projects programs and track progress toward goals
• Draft and edit written materials such as region wide emails guidance presentations etc
• Other duties as assigned

• High School Diploma or equivalent Bachelors Degree andor IAAP preferred
• 5 years work experience in a senior administrative support role
• Relevant experience in a not for profit military multicultural andor global organization preferred
• Strong interpersonal and customer service skills
• Ability to interact with USO Leadership the general public and military audiences at a variety of levels with integrity and professionalism
• Proficiency using computers and electronics equipment
• General knowledge of various software applications and programs including but not limited to Microsoft Office Suite and Share Point
• Demonstrated ability to exercise sound judgment related to controversial andor culturally sensitive subjects
• Ability to handle confidential information with tact and poise
• Must be punctual organized and self motivated with the ability to quickly and easily adapt to changing organizational needs
• Ability to achieve desired results while working collaboratively in a team environment
• Ability to perform basic math and follow proper cash donation handling and reporting procedures
• Ability to obtain and maintain proper…