Assistant Manager

The City of Grand Prairie is seeking a Real Estate Administrator to support the City's Right-of-Way and Property Management functions. This position performs administrative and technical work related to real estate transactions, right-of-way acquisitions, easements, property agreements, surplus property, tax-foreclosed property, and property records.

The Real Estate Administrator coordinates with City departments, property owners, attorneys, title companies, appraisal firms, governmental agencies, developers, utility providers, and other stakeholders to facilitate real estate transactions and ensure required documentation, approvals, and records are complete and maintained in accordance with applicable laws, regulations, and City procedures.

This position requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple projects, transactions, deadlines, and property files simultaneously.

$14.00–$20.00 hourly

Full-time +1

The Right-of-Way and Property Management Office manages the City of Grand Prairie real estate functions that include:

• Acquisition of rights-of-way and easements for city projects
• Acquisition of sites for city facilities and parks
• Sale of surplus city-owned real property
• Sale of tax foreclosed real estate struck-off to the city
• Abandonment of city rights-of-way (both street and alley) and city easements
• Licenses and access permits for private use of city property

The Right-of-Way and Property Management Office manages the following requests:

• Right-of-Way Easement Abandonment Application. Requirements and how to apply for right-of-way easement abandonment requests
• Right-of-Way Alley Abandonment Application. Requirements and how to apply for right-of-way alley abandonment requests
• Easement Right of Way License Application. Requirements and how to apply for right-of-way license
• Insurance requirements / waiver (legal should advise as necessary)
• Confirm which agreement / prospective (license) vs retrospective (EA)

ROW projects City Utility & Transportation

Prepare initial budget estimates and update as needed

Utilities: (not Project related)

Various requests from city departments for easements / other property rights

Tax Foreclosure Sales requests:
Texas SOS / Business entity filings - access/ account required, use as needed

Real Estate Scope of Work

• Conduct negotiations with property owners, attorneys, owner representatives, mortgage companies, tenants, and other stakeholders to acquire right-of-way on various infrastructure projects with public funding.
• Read, understand, interpret, and communicate the detailed elements of right-of-way plans and construction plans. Specifically, the ability to communicate the impacts of the planned construction activities to property owners and stakeholders.
• Read, review, and research/update title investigation reports.
• Read and review legal descriptions.
• Read, understand, and communicate the elements of appraisals and waiver valuations.
• Address, submit in writing, and follow up on any changes that may be required which affect the acquisition of property including but not limited to mapping/plan revisions, appraisal revisions or clarifications, and negotiation issues.
• Conduct site investigations to review and report on all improvements that are affected by the proposed right-of-way.
• Coordinate and attend site meetings with property owners, appraisers, surveyors, engineers, and other project representatives.
• Determine necessary actions and perform title curative measures to obtain marketable title.
• Provide frequent updates to the project manager regarding the status of negotiations.
• Generate and maintain professional, detailed contact reports, correspondence, and project files.
• Prepare and update tracking reports (acceptable to TXDOT)
• Order title commitments and review for liens / curative items
• Obtain full or partial releases of mortgages, liens, and other encumbrances.
• Order appraisals and complete internal reviews prior to offers
• Order 3rd party appraisal reviews
• Set up "negotiator reports" for each file
• Prepare and mail NOI (notice of interest) packages - CMRRR & regular mail service
• Prepare and mail IOL (initial offer) packages - CMRRR & regular mail service
• Prepare and mail FOL (final offer) packages - CMRRR & regular mail service (see example of required docs that must be prepared / included above)
• Prepare all files for closing or condemnation (set up ED files / folders to submit to legal for review and outsourcing to service…