Sales Catering Administrator - DFW Airport Marriott

Position Summary:
The Sales & Catering Administrator assists the sales team by accurately and efficiently
performing the execution and coordination of all sales & catering functions. Provides assistance
in the sales process by qualifying and booking inquiries when appropriate.
The Sales & Catering Administrator reports directly to the Director of Sales & Marketing

Core Responsibilities:

• Perform job according to standard operating procedures

• At all times provide professional hospitality to all guests and clients

• Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering
Associate, and take accurate and detailed messages

• Assist in the sales effort by qualifying and when appropriate booking the business of
pop up inquiries

• Assist the sales team in the area of telephone prospecting and outside sales
blitzes by contacting the clients from an established list developed by the sales team

• Assist sales team retrieving rooming list, deposits and banquet guarantees when needed

• Create banquet room door signs for groups in meeting rooms as well as
maintain the reader board in the lobby with all group functions

• Order office supplies for sales office as directed by DOS

• Prepare sales kits for sales team

• Complete Sales Proposals, Contracts, BEOs and Banquet Checks

• Make copies of room contacts, group resumes and rooming lists, BEO's, daily
reports and client evaluation forms and other items as required; distribute to
the appropriate departments

• Maintain office filing system

• Efficiently sort and distribute mail for the hotel

• Assist sales and catering associates as needed

• May perform additional duties as required

Knowledge, Skills & Competencies:

• Ability to work independently, prioritize work and ask for clarification when needed

• Strong work ethic

• Excellent oral and written communication skills

• Proficiency with MS Word, Excel and Power Point

• Excellent organizational and time management skills, ability to take initiative and
handle multiple projects simultaneously

• Accuracy, attention to detail and the ability to proof own work
Physical Requirements:

• Sit, stand and walk for varying lengths of time.

• Lift approximately twenty (20) pounds.

• Grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing,
listening and hearing ability, and visual ability.

• Must have finger dexterity to be able to operate office equipment such as computers,
printers, multi-line phone, filing cabinets, photocopiers, scanner, and other office
equipment as needed