Sales Catering Administrator - DFW Airport Marriott

Position Summary

The Sales & Catering Administrator assists the sales team by accurately and efficiently performing the execution and coordination of all sales & catering functions. Provides assistance in the sales process by qualifying and booking inquiries when appropriate. The Sales & Catering Administrator reports directly to the Director of Sales & Marketing.

• Perform job according to standard operating procedures.
• At all times provide professional hospitality to all guests and clients.
• Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering Associate, and take accurate and detailed messages.
• Assist in the sales effort by qualifying and, when appropriate, booking the business of pop up inquiries.
• Assist the sales team in telephone prospecting and outside sales blitzes by contacting clients from an established list developed by the sales team.
• Assist sales team in retrieving rooming list, deposits and banquet guarantees when needed.
• Create banquet room door signs for groups in meeting rooms and maintain the reader board in the lobby with all group functions.
• Order office supplies for sales office as directed by DOS.
• Prepare sales kits for sales team.
• Complete Sales Proposals, Contracts, BEOs and Banquet Checks.
• Make copies of room contacts, group resumes and rooming lists, BEOs, daily reports and client evaluation forms and other items as required, and distribute to appropriate departments.
• Maintain office filing system.
• Efficiently sort and distribute mail for the hotel.
• Assist sales and catering associates as needed.