Temporary Administrative Assistant – Executive Support

Overview

Temporary Administrative Assistant - Executive Support. We’re looking for a highly organized, detail-oriented Administrative Assistant to support our Executive Assistant and Executive Office. In this role, you’ll be a key partner in keeping executive operations running smoothly, using proactive coordination, clear communication, and a strong eye for detail. The ideal candidate is positive, professional, and enjoys working in a fast-paced environment where managing multiple priorities and deadlines is part of the day-to-day.

Duration: This is a temporary assignment, not to exceed 6 months

• Executive & Administrative Support:
  Provide direct administrative support to the Executive Assistant and executive leadership team; coordinate and manage complex calendars, schedule meetings, and arrange logistics for internal and external appointments; assist with preparation of meeting materials, presentations, reports, agendas, and meeting packets, including taking minutes as assigned; provide high-level administrative and project support to executive officers, vice presidents, directors, and department managers while maintaining professionalism and confidentiality;
  
  prioritize and manage multiple tasks and projects simultaneously, meeting critical deadlines with accuracy and attention to detail, and communicate status updates and completion to management.
• Travel, Expenses & Coordination:
  Coordinate detailed travel arrangements and itineraries for executives and key team members; prepare and reconcile expense reports, ensuring receipts are accurate and submitted in a timely manner; coordinate executive lunches, meetings, and related logistics.
• Communication & Office Coordination:
  Serve as a professional point of contact for internal and external stakeholders; draft, proofread, and format correspondence and communications; maintain organized files, records, and documentation in accordance with company standards.
• Administrative & Project Support:
  Support special projects, research initiatives, and department goals. Assist with reports, data entry, monthly tasks, and ongoing operational needs; utilize advanced software systems to provide high-level coordination and organizational support for complex projects; ensure compliance with Credit Union policies and procedures, including BSA requirements.

• Experience: 3+ years of administrative or executive support experience preferred; experience supporting senior leadership in a fast-paced environment; proven ability to manage multiple priorities and deadlines.
• Education: Associate degree or higher preferred; equivalent combination of education and experience considered.
• Skills: Exceptional organizational skills and attention to detail; strong written and verbal communication skills; high level of professionalism, discretion, and confidentiality; proficiency with Microsoft 365 and advanced office software tools; strong time management and project coordination abilities; ability to work independently and collaboratively across teams.

In accordance with California’s Pay Transparency Act, the expected hourly pay range for this role at Rize Federal Credit Union is $25.00–$31.00. Actual compensation is determined by experience, education, skills, internal equity, and other job-related factors. As part of the hiring process, candidates who receive a contingent offer will undergo a background investigation, which may include employment verification, credit review, criminal records search, Social Security verification, and government registry checks.

Candidates must also meet eligibility requirements to be bonded under a fidelity bond. Rize Federal Credit Union is an Equal Opportunity Employer.