Temporary Administrative Assistant – Executive Support

Position:Temporary Administrative Assistant – Executive Support

Location: Irwindale, CA

Remote Status: On-Site

Job :179

# of Openings:1

Temporary Administrative Assistant - Executive Support

We’re looking for a highly organized, detail-oriented Administrative Assistant to support our Executive Assistant and Executive Office. In this role, you’ll be a key partner in keeping executive operations running smoothly, using proactive coordination, clear communication, and a strong eye for detail. The ideal candidate is positive, professional, and enjoys working in a fast-paced environment where managing multiple priorities and deadlines is part of the day-to-day.

Duration: This is a temporary assignment, not to exceed 6 months

Executive & Administrative Support

• Provide direct administrative support to the Executive Assistant and executive leadership team.
• Coordinate and manage complex calendars, schedule meetings, and arrange logistics for internal and external appointments.
• Assist with preparation of meeting materials, presentations, reports, agendas, and meeting packets, including taking minutes as assigned.
• Provide high-level administrative and project support to executive officers, vice presidents, directors, and department managers while maintaining professionalism and confidentiality.
• Prioritize and manage multiple tasks and projects simultaneously, meeting critical deadlines with accuracy and attention to detail, and communicate status updates and completion to management.

Travel, Expenses & Coordination

• Coordinate detailed travel arrangements and itineraries for executives and key team members.
• Prepare and reconcile expense reports, ensuring receipts are accurate and submitted in a timely manner.
• Coordinate executive lunches, meetings, and related logistics.

Communication & Office Coordination

• Serve as a professional point of contact for internal and external stakeholders.
• Draft, proofread, and format correspondence and communications.
• Maintain organized files, records, and documentation in accordance with company standards.

Administrative & Project Support

• Support special projects, research initiatives, and department goals. Assist with reports, data entry, monthly tasks, and ongoing operational needs.
• Utilize advanced software systems to provide high-level coordination and organizational support for complex projects.
• Ensure compliance with Credit Union policies and procedures, including BSA requirements.

Experience:

3+ years of administrative or executive support experience preferred

Experience supporting senior leadership in a fast-paced environment

Proven ability to manage multiple priorities and deadlines

Education:

Associate degree or higher preferred

Equivalent combination of education and experience considered

Skills:

Exceptional organizational skills and attention to detail

Strong written and verbal communication skills

High level of professionalism, discretion, and confidentiality

Proficiency with Microsoft 365 and advanced office software tools

Strong time management and project coordination abilities

Ability to work independently and collaboratively across teams

In accordance with California’s Pay Transparency Act, the expected hourly pay range for this role at Rize Federal Credit Union is $25.00–$31.00.

Actual compensation is determined by experience, education, skills, internal equity, and other job-related factors.

As part of the hiring process, candidates who receive a contingent offer will undergo a background investigation, which may include employment verification, credit review, criminal records search, Social Security verification, and government registry checks. Candidates must also meet eligibility requirements to be bonded under a fidelity bond.

Rize Federal Credit Union is an Equal Opportunity Employer.