Fleet & Equipment Coordinator

Overview

Fleet & Equipment Coordinator
- Landscape Construction
Irwindale, CA

Pierre Landscape is currently seeking a reliable and organized Fleet & Equipment Coordinator to join our team. This role is ideal for someone with strong administrative experience and an interest or background in fleet management and maintenance coordination—preferably within the landscape construction industry. We are looking for a motivated, dependable, and goal-oriented individual who communicates clearly and works well with mechanics, yard personnel, and field teams.

Hard work, dedication, and teamwork are essential parts of our culture, and we welcome individuals who strive for excellence.

The Fleet & Equipment Coordinator manages the daily administration, maintenance, scheduling, and oversight of company fleet vehicles, equipment, and small tools. This role ensures compliance with regulatory requirements, supports field operations, and maintains accurate records to maximize operational efficiency and minimize downtime.

• Maintain equipment and fleet master records and documentation.
• Coordinate on-time equipment repairs, maintenance schedules, and inspections.
• Oversee daily schedules for mechanics, drivers, and yard personnel.
• Monitor fleet GPS systems and review vehicle activity reports for irregular usage.
• Review daily yard and vehicle camera alerts for safety violations or irregular activity.
• Order parts for vehicles and equipment while comparing vendor pricing for cost-effectiveness.
• Create purchase orders and track monthly budget usage for repairs and small tools.
• Maintain fuel reporting and monitor driver records and DMV pull reports.
• Assist with accident reporting and insurance claim coordination.
• Support yard operations, equipment staging, and equipment assignments.
• Approve assigned Exaktime timecards.
• Prepare operational reports, including fuel usage, repairs, and Vital Factors reporting.

• Maintain an inventory of maintenance supplies and order replacements as necessary.
• Maintain positive working relationships with vendors.
• Provide administrative support to management and the purchasing department as needed and ensure all equipment remains in appropriate operational condition.
• Prepare operational reports, including fuel usage, repairs, and Vital Factors reporting.

• Experience in fleet administration, equipment coordination, or a related field.
• Background in purchasing, vendor coordination, or inventory management is preferred.
• Familiarity with fleet tracking software, GPS systems, and fuel monitoring reports.

• Ability to stand, walk, and sit for extended periods of time.
• Ability to lift up to 20 lbs.

• Office, yard, and equipment shop settings.

• Monday–Friday (7:00 AM – 4:00 PM)

We offer a competitive compensation and benefits package, including:

• Medical, dental, vision, life, and long-term disability insurance
• 401(k) retirement plan
• Paid vacation, sick time, and holidays

Fair Chance & EEO Notice

Pierre Landscape is a Fair Chance employer. Qualified applicants with arrest or conviction records will be considered in compliance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

This role requires a criminal background check due to job duties involving:

• Access to private and public work locations, including sensitive areas
• Operation of vehicles, machinery, tools, or hazardous materials
• Responsibility for client property, equipment, or secured work areas

All applicants will receive an individualized assessment of their conviction history before any employment decision is made.

Pierre Landscape provides equal employment opportunities and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, or any protected status under applicable laws.