Administrative Assistant

Overview

A well-established healthcare organization is seeking a highly experienced and detail-oriented Administrative Assistant III to provide comprehensive administrative support to multiple senior leaders and supervisors. This individual will serve as a key operational resource across a busy, fast-paced department and must thrive in an environment that requires both precision and professionalism.
Location:
Onsite in Irwindale, CA | Type: 6-month contract | Hours: M-F 8-5 | Compensation: $25-$27/hour

Key Responsibilities

• Manage incoming communications, field and direct phone calls, and greet and coordinate visitors professionally
• Own complex calendaring, meeting coordination, and interview scheduling for multiple supervisors
• Coordinate travel arrangements and process expense reports accurately and on time
• Prepare, type, and distribute correspondence, reports, and presentations; maintain filing systems and perform faxing as needed
• Conduct internet and internal research to support department projects and decision-making
• Liaise and communicate regularly with physicians, clinical staff, and department leadership

Required Qualifications

• 5-10 years of progressive administrative or office support experience, preferably in a healthcare or clinical setting
• Demonstrated experience working in an administrative capacity directly supporting physicians or medical professionals
• Exceptional written and verbal communication skills; demonstrated ability to communicate across all levels of an organization
• Proven track record of scheduling interviews, managing complex calendars, and coordinating logistics for multiple stakeholders

Preferred Qualifications

• Bachelor's degree in business administration, healthcare administration, or a related field
• Prior experience within an HR department or supporting HR-related functions such as recruiting coordination
• Background in a laboratory, diagnostic, or clinical specialty department is a meaningful plus

Interview Process

Virtual Teams interview → Onsite interview (for selected candidates)
This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!
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