Division Administrative Assistant - Equity & Social Impact

Division Administrative Assistant

King County Library System (KCLS) is seeking an experienced Division Administrative Assistant who combines exceptional organizational and interpersonal skills with a strong service mindset. Supporting the Director of the Equity and Social Impact department, this role serves as a trusted operational and strategic partner, ensuring the executive is prepared, information flows smoothly, and projects move from concept to completion. Success in this role requires discretion, resourcefulness, and the confidence to anticipate needs, solve problems independently, and support complex work that has organization-wide impact.

Provides administrative, operational, and executive support to the Equity and Social Impact department. Acts as a point of contact for internal and external customers, exercising independent judgment and maintaining strict confidentiality.

This role supports executive-level calendaring, meeting preparation, and follow-through; manages records and documentation subject to public disclosure requirements; tracks departmental budgets and expenditures; supports sensitive information and actions; triages department ticketing request system, and leads or coordinates administrative projects that improve workflows, systems, and information access.

The Administrative Assistant is expected to manage competing priorities, anticipate leadership needs, and take initiative to ensure the department operates efficiently and effectively.

KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.6 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs.

Approximately 1,000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach, programs, and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle.

From a 2025 Demographics Analysis Report, of the more than 1.6 million residents who live within the KCLS service area, almost half identify as Black, Indigenous, or People of Color (BIPOC). Moreover, roughly one-third of the KCLS community speaks a language other than English as their first language.

The King County Library System values the diverse perspectives, lived experiences, and cultures of all qualified individuals. We seek applicants that reflect the diversity of the communities we serve and encourage individuals of all backgrounds to apply, including BIPOC (Black, Indigenous, and other people of color), immigrants, refugees, women, LGBTQIA+, individuals with disabilities, veterans, etc.

KCLS welcomes reasonable accommodations for persons with disabilities as an opportunity to assist qualified individuals to participate in the job application or interview process and/or perform the essential functions of the position upon hire.

Need an accommodation to apply or interview? Call  or email employment.

KCLS ensures equal opportunities and consideration for all job applicants, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. KCLS does not tolerate discrimination or harassment during any stage of employment, including in recruiting, hiring, promotion, termination, leave of absence, compensation, or training.

Essential Duties:
The items listed in this section are the key duties and responsibilities for this job and do not represent an exhaustive list. Our organization is dynamic and therefore duties may change based on business necessity; however, any new duties will remain within the scope of the job.