Office Manager

Job Details

Job Location:

1079 St. Joseph School, Issaquah - Issaquah, WA 98027

Position Type:
Full Time Salary Range: $23.00 - $26.00 Hourly The office manager’s role is 5 days a week from 8:30am to 4pm in the office.

• Serve as the primary point of contact for students, families, staff, visitors, vendors, and community members.
• Answer and direct incoming telephone calls, emails, and inquiries in a professional and welcoming manner.
• Maintain school calendars, schedules, and office procedures.
• Prepare and distribute school communications, newsletters, flyers, handbooks, awards, and correspondence.
• Maintain student, personnel, and administrative records in accordance with school and Archdiocesan policies.
• Manage incoming and outgoing mail, deliveries, and office supplies.
• Support enrollment, registration, attendance tracking, and student information systems.
• Orient new employees, substitutes, and volunteers to school procedures and expectations.
• Assist administrators and faculty with projects, reports, and operational needs.
• Oversee front office volunteers and ensure established procedures are followed.
• Participate in special projects and perform related duties as assigned.

• Administer medications and provide basic first aid under the guidance of the school nurse and in accordance with school policies.
• Monitor students referred to the office for illness, injury, or behavioral concerns and ensure their safety and well-being.
• Support school emergency preparedness efforts, including drills and safety procedures.
• Maintain health records and incident documentation as required.

• Foster positive relationships with students, families, staff, parish members, and community partners.
• Respond to inquiries and requests for information in a timely and professional manner.
• Diffuse and appropriately direct concerns or challenging situations to the appropriate personnel.
• Promote a welcoming, service-oriented atmosphere consistent with the mission of St. Joseph Parish School.

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Accounting, Office Management, or a related field preferred.
• Three or more years of administrative, office management, bookkeeping, or customer service experience preferred.
• Experience in a school, parish, nonprofit, or faith-based organization preferred.

• Proficiency with Microsoft Office Suite, Google Workspace, and standard office technology.
• Working knowledge of Quick Books or similar accounting software.
• Understanding of bookkeeping principles, financial recordkeeping, and account reconciliation.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise professional judgment.
• Excellent customer service and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Commitment to the mission and values of Catholic education.

• Ability to sit, stand, walk, bend, and lift up to 25 pounds.
• Ability to operate standard office equipment.
• Ability to move throughout the school campus as needed to support daily