Executive Assistant

Location: Turbigo

Overview

Job Description Summary This role involves comprehensive management of the Director’s office, ensuring smooth operations and effective communication and time management while handling confidential information with discretion. The responsibilities include handling all correspondence and managing the flow of information, organizing and maintaining the Director’s calendar, scheduling internal and external appointments, and coordinating national and international travel arrangements. The role also involves preparing reports and presentations and serving as a liaison between Director and internal/external stakeholders.

Additional duties include supporting project implementation, internal communications and events. The role requires strong organizational skills, attention to detail, discretion, and the ability to prioritize tasks in a fast-paced environment.
Responsibilities

Handling all internal & external correspondence ensure timely responses to inquiries
Draft, review, and manage reports and presentations for key managers
Manage and maintain the Director’s calendar, including scheduling, coordinating, and following up on all appointments and meetings
Maintenance of data such as e-room, project reports, minutes of meetings, GPDS progress.
Prepare agendas, briefing materials, and follow-up actions for meetings
Handling internal enquiries, giving best possible information
Maintaining documentation of Incubator and sending the same on demand.
Developing, maintaining and follow up of the appointment schedule
Assisting in planning & coordination of all off site meetings / conferences / training programs
Responsible for interacting / inter-facing / liaising with internal visitors and external customers
Travel arrangements, preparation of TERs, payments handling of the Director.
Manage Administrative procedures for Govnmt Affair Department
Management of Corporate Books
Process expense reports and maintain accurate financial records including sponsor ships
Support in the implementation of projects and internal communication/events

About You
May perform other duties as required.

Bachelor's degree in Business Administration, Management, or related field preferred
Minimum 3 years of relevant experience in the role

Knowledge And Skills

Ability to absorb and assimilate information and complete the assigned tasks with minimal/no supervision
Strong problem solving skills and attention to details
Planning & organization
Database management
Communication
Interpersonal savvy
Customer Focus
Priority setting
Perseverance
Execution
Confidentiality
Assess situations comprehensively and propose appropriate solutions
Evaluate the relevance of information to establish priorities effectively
Determine the level of information sharing required within the contact group
Identify the significance of each activity and proactively ensure its completion.
Fluent in Italian and English

Click on apply if this sounds like you!
Our target base salary range for this role is between € 32,600 and €45,000 per year, complemented by a competitive bonus structure and a comprehensive benefits package.
We are the makers of possible

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of Med Tech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.
Why join us?

BD is proud to be certified as a Top Employer 2025 in Italy, reflecting our commitment to creating an exceptional working environment.
A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us…