Document Controller

Location: Turbigo

Location:

Milan - Office based with site visits

As part of the Design/Pre-Construction Team, you will be responsible for delivering effective and secure document management services in alignment with the Company’s overall procedures. This includes ensuring that design documents and drawings are correctly uploaded to the Document Management System, and can be accessed or shared accurately, securely, and promptly by authorized users. In addition, the Document Controller will carry out a variety of administrative and office support tasks within the department to support the smooth and efficient functioning of the company.

Key Responsibilities:

Track deadlines for drawings and specifications to ensure timely completion.

Oversee the flow of correspondence, ensuring information is accurate and properly managed.

Monitor project progress and take appropriate action as needed.

Liaise with relevant stakeholders, including designers, engineers, managers, and clients.

Manage the creation, review, and approval of project documents.

Maintain version control for documents with multiple iterations.

Organize document storage to allow easy and quick retrieval when required.

Safeguard documents to prevent unauthorized access and ensure recovery in case of physical damage or loss.

Develop and enforce policies for archiving and disposing of outdated documents.

Produce document control reports as required by the project or management.

Coordinate all document control activities, including technical documents, drawings, and commercial correspondence.

Skills and Experience

Required:

Proven experience in a document control role.

Familiarity with Conject is an advantage, though training will be provided.

Strong attention to detail and excellent organizational abilities.

Effective team player with good collaboration skills.
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