Office Manager & Personal Assistant

Location: Via Milano

Job description

O , a renowned international architecture firm based in Milan, is seeking a highly organized and proactive Office Manager & Personal Assistant for a full-time position.

Joining O  means entering a truly multidisciplinary environment, where architects, designers, researchers, and professionals from all over the world collaborate to build visions, projects, and innovation.

This role combines office management responsibilities with direct executive support to the Partners, offering the opportunity to contribute to both the operational excellence of the studio and the effectiveness of its leadership.

Role Overview

The ideal candidate is autonomous, reliable, and solution-oriented, with excellent organizational and communication skills.

As Office Manager & Personal Assistant, you will oversee the daily functioning of the studio while providing structured and confidential support to the Partners. You will act as a key point of coordination across teams and ensure that both office operations and executive workflows run smoothly.

This role offers meaningful responsibility, direct interaction with leadership, and room for professional growth within an international and culturally vibrant workplace.

In this position, you will have the opportunity to:
Work closely with the Partners and multidisciplinary teams
Ensure smooth daily office operations
Provide high-level organizational and executive support
Contribute to maintaining an efficient, professional, and welcoming studio environment

Ideal Qualifications
Previous experience as Office Manager, Executive Assistant, or similar role
Experience in architecture, engineering, or creative industries is preferred
Strong organizational and multitasking skills
Proactive mindset and strong sense of ownership
Excellent communication and interpersonal abilities
High level of discretion and reliability
Attention to detail and precision
Ability to prioritize and manage multiple deadlines
Fluency in Italian and English (written & spoken)
Proficiency in Microsoft Office (Outlook, Excel, Word)
Knowledge of Adobe Creative Suite (considered a plus)

Core Responsibilities
Overseeing day-to-day office management and studio organization
Managing Partners’ calendars, meetings, and priorities
Organizing business trips, travel arrangements, and logistics
Coordinating suppliers, service providers, and office-related contracts
Liaising with Accountant, Payroll, Financial Consultant, and Insurance provider
Handling reception duties and ensuring a welcoming environment for guests
Supporting administrative and basic accounting activities
Collaborating with Partners and COO to ensure operational efficiency

Additional Responsibilities
Depending on experience and studio needs, the role may also include:
Supporting HR processes (screening CVs, organizing interviews)
Assisting in national and international tenders and competitions
Supporting communication and editorial activities

O  is an inclusive workplace: responsibilities, compensation, and career opportunities will be aligned with experience, capabilities, and engagement.

If you are interested in this opportunity, please send your application with your CV in PDF format (max 10 MB) to careers@o .eu to the attention of Giulia Ragazzi.