Executive & Personal Assistant

Location: Turbigo

Jefferson Wells is recruiting, on behalf of a client company, an Executive & Personal Assistant to support two C-Level Executives and Board Members

Key Responsibilities:

Act as the first point of contact, handling calls, emails, and correspondence
Manage calendars and schedule meetings and appointments
Organize travel arrangements, including transportation and accommodation
Monitor deadlines and proactively remind the executives of important tasks
Draft, edit, and format reports, presentations, and correspondence
Maintain databases, digital files, and physical filing systems
Develop and implement effective administrative procedures and processes
Communicate and coordinate with internal departments, external stakeholders, suppliers, and clients
Prepare, submit, and track expense reports
Conduct research and compile relevant information on behalf of the executives
Provide support with personal tasks and commitments when required

Requirements:

Proven experience in a similar role, ideally supporting senior executives or board members
Excellent organizational and time management skills, with the ability to prioritize and multitask effectively
Exceptional written and verbal communication skills in English
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
Strong attention to detail and a proactive, problem‑solving attitude
High level of professionalism, discretion, and confidentiality
Flexibility and willingness to work outside of standard office hours when needed
Enthusiasm for coordinating projects and events
Confidence in preparing spreadsheets, reports, and presentations
Self‑motivated, dependable, and able to work independently as well as part of a team

Additional Information:

Work location:

Central Milan, easily accessible by public transportation
Salary:
Commensurate with experience
Remote work (Smart working):
To be agreed with direct managers
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