Executive Assistant

Location: Turbigo

About Satispay
Satispay was born to revolutionise everyday payments – making them simple, fair, and accessible to everyone. Now, the focus has moved even further, aiming to shape the future of money.
What You Will Be Doing
As an Executive Assistant, you will act as the primary facilitator for the executive's daily operations. This is a high-visibility role requiring a "gatekeeper" mentality balanced with "problem-solver" execution. You will be responsible for the seamless coordination of the executive professional life within the Product and Engineering organization. Here’s what your day-to-day will look like:

Master Calendar & "Oxygen" Management – By proactively managing a complex calendar for multiple executives, prioritising high-leverage meetings while protecting "deep work" time.
Lead Meeting Lifecycle & Briefing – By producing daily briefing packs, attending key meetings to capture minutes, and ensuring all action items are tracked to completion across the executive team.
Orchestrate Travel & Logistics – By managing end-to-end global travel and logistics—including conferences and roadshows.
Drive Internal Operations & Culture – By acting as a Program Manager to ensure company-wide deadlines are met and organising internal All-Hands, team ceremonies, and celebrations.
Collaborate on Executive Material – By ensuring the executive has all necessary decks, data reports, and PowerPoint presentations ready 24 hours before they are needed.
Handle Administrative Operations – By handling expense reporting, procurement requests, document management, and other operational tasks that keep things running efficiently.

Who We’re Looking For
We need a problem-solver who loves teamwork and gets things done. If you’re curious and ready for real ownership, you’ll fit in!

Proven Executive Support Experience – You have 5‑7 years in a high-pressure support or operations role, ideally within scale-up tech, finance, or consultancy environments.
Anticipation & Strategic Thinking – You have the ability to "see around corners"—solving conflicts or logistical issues before the executive even knows they exist.
Tools & AI Proficiency – You have a mastery of Google Suite, Slack, and Notion, and you are proficient in using AI to optimise workflows.
Strong Communication & Discretion – You are fluent in Italian and English and can maintain absolute confidentiality regarding sensitive financial or board-level data.
Flexibility & Ownership – You have a "full flexible" approach, a willingness to go the extra mile, and are ready to be on-site as required to support the team.

Our Benefits & Perks

Care About Health & Well-being

Unlimited paid time off
Psychological support & mental health webinars with Serenis
Extended parental leave
Childcare leave

Care About Growth & Development

Professional development programmes
Internal mobility program
Language classes with Preply
Internal workshops & training

Care About Financial Support

Stock Option Plan (with additional grants often provided based on performance)
International relocation support
Competitive salary
Flexible Benefit budget
Meal vouchers

Equal-Opportunity Employer
At Satispay, we’re proud to be an equal-opportunity employer. We celebrate diversity and inclusion, welcoming individuals of all backgrounds. This opportunity is open to everyone, regardless of race, colour, religion, sex, gender identity, sexual orientation, or national origin. Join us in a workplace where everyone belongs!
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